Job Description

Job Title: Procurement & Contracts
Location: Mumbai
Department: Procurement & Contracts
Position Summary:
We are looking for an Executive in Contracts & Procurement who will be responsible for managing the procurement activities and contract administration related to civil, electrical, and mechanical projects. The role demands close coordination with internal teams and external vendors to ensure timely, cost-effective, and legally compliant procurement of materials and services. The ideal candidate should have a strong technical background and 3 to 5 years of experience in procurement and contract.
Key Responsibilities:

• Procurement Management:
• Source and evaluate suppliers for materials, services, and equipment required for projects.
• Lead the preparation and issuance of Requests for Proposals (RFPs), Requests for Quotations (RFQs), and other tender-related documentation.
• Negotiate terms and conditions with suppliers and vendors.
• Ensure timely procurement of goods and services in line with project schedules and budgets.
• Contract Administration:
• Assist in the preparation, review, and execution of contracts.
• Monitor contract performance to ensure compliance with terms and conditions.
• Track procurement progress and resolve any issues related to contract fulfillment.
• Ensure that all contracts and purchase orders are properly documented and recorded.
• Vendor & Stakeholder Management:
• Build and maintain relationships with key suppliers, contractors, and internal stakeholders.
• Resolve disputes and concerns with vendors promptly.
• Coordinate with project teams to understand project-specific requirements and challenges.
• Compliance & Reporting:
• Ensure compliance with company policies, legal requirements, and industry standards in procurement and contracts.
• Maintain accurate procurement records and provide reports on procurement activities and contract performance.
• Ensure that procurement processes adhere to quality standards, timelines, and budgets.
• Budget & Cost Control:
• Assist in the preparation of procurement budgets and cost estimates.
• Monitor and control costs to ensure procurement is within the approved budget.

• Education:
• Bachelors
• Experience:
• 2 to 7 years of experience in procurement and contract management, ideally within the construction industries.
• Skills & Knowledge:
• Strong knowledge of procurement processes, contract negotiation, and vendor management.
• Ability to manage multiple tasks and prioritize effectively.
• Strong analytical and problem-solving skills.
• Excellent communication and negotiation skills.
• Understanding of construction or engineering project requirements and specifications.
• Familiarity with procurement software and contract management systems.
• Preferred Skills:
• Certification in procurement or contract management (e.g., CIPS, PMP) is a plus.