Job Description

job details

CORE ACTIVITIES: * Implement the purchasing strategies, policies, procedures, best practices and adhere to its compliance to reduce purchasing costs by improving the company\'s buying patterns and supply channels.

• Implements & prepares category plan and portfolio for small & medium respective spend categories.
• To research, select, negotiate, finalise deal and procure raw materials, equipment, capital items, packing materials, consumables, etc within budget, on right time, as per required quality standards and specifications as per customer demand in a manner that will optimize financial return to brands and minimize overall Supply Chain costs.
• To derive procurement requirements using annual sales forecasts and inventory.
• Responsible to produce/receive samples to try out different materials and designs from vendors/suppliers.
• Participate in running trails to check material for suitability and testing for performance under various conditions.
• Ensures that packaging material complies with all regulatory and food safety requirements.
• Ensure reliable and cost-effective sourcing of spares / materials for the engineering store.
• Adherence to procurement plans as per SOP, periodically analyse actual v/s planned procurement.
• To work with the buyer and enterprise services teams to manage compliance, pricing, and realized savings for assigned categories.
• To communicate with the warehouse/team and analyse data to project raw materials needed for the future.
• To coordinate with the inventory team to monitor & manage the inventory of key SKU\'s and buffer stock for major RM and PM considering lead time and shelf life.
• Manage and coordinate futures schedules, monitor quantities drawn from the contracts.
• Responsible to forecast and to determine appropriate quantities to meet the demand and inventory position.
• To monitor project plans, budgets, schedules, and performance requirements.
• To manage, analyse, track, map and control spends to reduce purchase variances to meet profitability.
• Implement initiatives to reduce transactional and capital costs, consolidate volume and create efficiency.
• Involvement for continuous improvement of purchasing processes in line with changing company needs and market conditions.
• Provides in depth purchasing, spend, category and analyse market trends, cost models, forecast price and delivery systems to assess present and future material availability and make insightful buying decision. Track and report key functional metrics to reduce expenses and improve effectiveness.
• Responsible to assess, manage and mitigate risks relating to quality, cost, delivery, supply of purchases, etc
• Manage sourcing projects including RFI, RFP, RFQ and contract development.
• Provides training and support for suppliers and internal stakeholders regarding use of ERP systems and procurement workflows to expedite purchasing of goods and services.
• Maintains \xe2\x80\x9cBuy Card\xe2\x80\x9d that documents contracted pricing, preferred vendors, key terms and conditions and any transactions specific notes.
• Responsible for the initiation & the finalization of the packaging artwork related to the new product. This includes sharing creative brief and technical details pertinent to product background info with the agency. Liaise with the packaging design agency and the QC department to ensure the final artwork template is in line with the production specifications & labelling requirements.

VENDOR/SUPPLIER MANAGEMENT:

• To select, source and manage new/existing suppliers and vendors related to raw materials, packaging items, etc through supplier selection process based on expertise, price, quality, support, capacity, delivery timeline, and reliability.
• To manage and maintain/update pool of approved suppliers/vendors and ensure pricing accuracy.
• To manage and maintain strategic & transactional relationships with key suppliers and vendors to ensure service, quality, cost, and supply commitments.
• To execute, evaluate and monitor contracts/AMCs/agreements to ensure compliance with legal requirements and company requirements & policies. Also, to manage supplier compliance with internal quality standards and external regulations.
• Measure and manage the vendor/supplier cost, quality, and delivery performance. Monitor and review key supplier performance metrics.
• Work in collaboration with all departments for sourcing (negotiate & contract) from empanelled vendors/contractors to provide services as per requirements of the company.
• Responsible to address, resolve, and troubleshoot cost, quality, delivery, rejection and other transactional related disputes/concerns/complaints or claims.

PEOPLE MANAGEMENT:

• Manage the team resources, ensuring the correct provision of training, coaching and leadership.
• Ensure & evaluate the performance & performance appraisals as per policy. Ensure the team achieves the targets against their set Goals.
• Sets example and always communicates openly with team about performance out-put, recognizing achievements/ appreciations, resolve workplace issues and motivates the team.
• Uphold respectful workplace policies and enforce workplace rules.

RECORD KEEPING & GENERAL DUTIES:

• Responsible for all supplier database, purchase records/documents are maintained & updated regularly.
• Prepares and presents summary of moderately complex findings which include costs, savings, transactional data points of interest and key metrics.
• Prepare regular reports/presentations on procurement commitments, costs, and delivery performance.
• To attend the various other meetings as required.

Additional Knowledge & Skills

Functional: - * Experience in category procurement role and working in business or functional unit supported by the category.

• Technical Knowledge of Engineering items/materials/machines. Able to read drawings and technical specifications.
• Experience in sourcing expertise, project management, vendor management and strategic cost management.
• Thorough knowledge of inventory and supply chain management.
• Experience in FMCG, the Food industry. Also, good experience in commodity buying handled a portfolio of food and packaging categories.
• Working knowledge of all laws and regulations relating to procurement and contracts.
• Familiar with various forecasting tools.
• Knowledge of ERP system preferably SAP shall be preferable.
• Must be proficient in use of computer & in various applications like MS office, etc

Behavioral: * Integrity - maintains high level of confidentiality and transparent reporting.

• Collaborative, Customer Focused, Agile, Accountable and Excellent Communication skills.
• Excellent negotiation skills, Proactive, Flexible, and tactful.
• Good Interpersonal Skills Team Player & can handle conflict. Must be able to work well with internal & external stakeholders.
• Excellent analytical, critical thinking and problem-solving skills.
• Excellent planner, decision maker, coordinator, and strategic & operational planner.
• Good time management skills, can work under pressure and must be capable of setting priorities and multitask.
• Must be able to analyse the situation & accordingly take prompt decision - in case of critical situation & emergencies.

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Randstad