is a rapidly growing and trusted name in the FMCG and agro-commodities sector. The company is a leading manufacturer, supplier, and exporter of whole spices, ground spices, blended spice mixes, seasonings, edible oils, and grocery staples. With a strong focus on quality, hygiene, and sustainable sourcing, Jivika serves both domestic and international markets.
Website: www.jivikaagri.com
Position Overview
The
Purchase Associate
will support the Procurement Manager and Purchase Head in day-to-day procurement activities. The role involves purchase coordination, vendor follow-ups, documentation, inventory support, and ensuring timely availability of raw materials, packaging, and consumables required for smooth operations.
Key Responsibilities
1. Purchase Coordination
Assist in procurement of raw materials such as whole spices, ground spices, blended spices, seasonings, edible oil inputs, and other consumables.
Raise and process Purchase Requisitions (PRs) and Purchase Orders (POs) as per approved requirements.
Coordinate with vendors to ensure timely delivery of materials.
2. Vendor Coordination & Follow-ups
Maintain vendor database and assist in onboarding new suppliers.
Follow up with suppliers for quotations, order confirmations, dispatch details, and delivery schedules.
Coordinate with logistics and stores team for receipt of materials.
3. Documentation & Compliance
Maintain proper documentation for purchase orders, invoices, GRNs, contracts, and vendor records.
Ensure all purchase documents are accurate and comply with internal policies.
Support audits by maintaining organized procurement records.
4. Inventory & Store Support
Coordinate with stores and production teams to monitor inventory levels.
Assist in tracking stock movement and reporting shortages or excess inventory.
Support inventory planning to avoid stock-outs and production delays.
5. Quality & Coordination
Coordinate with QA/QC team to ensure material specifications are met.
Assist in resolving quantity, quality, or delivery-related issues with suppliers.
6. Reporting & MIS
Prepare basic procurement reports, purchase trackers, and vendor follow-up reports.
Support Procurement Manager in cost tracking and data analysis.
7. Cross-functional Coordination
Work closely with finance for invoice verification and payment coordination.
Coordinate with production, planning, logistics, and quality teams for smooth procurement operations.
Key Accountability Areas (KAA)
Timely processing of purchase orders and follow-ups.
Accuracy and completeness of procurement documentation.
Vendor responsiveness and coordination efficiency.
Reduction in material delays and stock-out situations.
Compliance with procurement processes and policies.
Qualifications & Experience
Bachelor's degree in Commerce, Supply Chain Management, Business Administration, or related field.
2-5 years
of experience in purchase/procurement, preferably in FMCG, food processing, or agro-commodities.
Basic knowledge of raw materials, inventory management, and vendor coordination.
Familiarity with ERP systems and MS Excel.
Good communication and coordination skills.
Detail-oriented with strong follow-up ability.
Contact Details
Email ID:
hr@jivikaagri.com
Contact No.:
7486009712
Job Types: Full-time, Permanent
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
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