Job Description

Req ID:491472
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Network & Links
Internal

• Other teams within GFC
• Sourcing
• Supply chain
• Human Resources
• Employees
• Country/Region treasury

External

• Banks

MAIN RESPONSABILITIES
According to the domain assigned to the Procure to Pay Senior Associate, main responsibilities include:
Payables:

• Receive physical & electronic documents
• Retrieve documents from vendor portal
• Scan physical and electronic documents
• Validate documents
• Perform data augmentation
• Archive documents according to country policies
• Process 3-way, 2-way and exception invoices
• Manage related litigations
• Process credit notes
• Manage credit note approvals
• Post recoveries, down payments and retentions
• Post other FI documents, adjustments
• Review debits & advances, retention, debit balances
• Review blocks and removal of blocks
• Perform process control checks
• Review GRIR ageing and perform clearing
• Perform supplier reconciliations
• Respond to supplier queries

Disbursements:

• Check requests for payments in the Workflow
• Prepare and publish payment schedules
• Generate payment proposal
• Review payment exceptions
• Obtain proposal validation
• Verify authorisations
• Calculate and propose funding
• Prepare regulatory documentation
• Execute various payment methods
• Reconcile bank debits with payment file
• Record payments entries in ERP
• Identify, analyze returns and rejections
• Reverse payment returns & rejections
• Handle exception requests
• Review payment methods
• Clear liabilities and payments
• Follow up actions on payment exceptions
• Perform process controls
• Perform local foreign currency related controls

Travel & Expense:

• Receive Physical and Electronic claims
• Perform standard and compliance checks on claims
• Manage claim related litigations
• Process international travel advances
• Reconcile, follow up and adjust employee travel advances
• Reconcile petty cash statements
• Receive and respond to employee queries
• Publish claims related guidelines
• Archive documents according to country policies

Common:

• Publish SLA compliance reports
• Maintain SOPs to reflect correct As-Is processes
• Train new hires in the process
• Perform knowledge transfer during integration projects
• Adhere to set process and SOPs in the day-to-day execution of tasks
• Adhere to set controls in the process during execution of tasks
• Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions

MAIN REQUIRED COMPETENCES
Educational Requirements
Mandatory:

• Graduate or Post Graduate in Accounting / Finance
• Language: English (Working level)

Desirable:

• Certification in Accounts Payable

Experience
Mandatory:

• Experience in Accounting

Desirable:

• Exposure to ERPs

Competencies & Skills
Technical Competencies:

• Understanding of accounting
• Basic skills in accounting tool
• Working knowledge of Excel, MS Office tools

Behavioral Competencies:

• Ability to communicate in English, both written and verbal
• Team playing skills
• Ability to adhere to set guidelines

AIR values (Agile, Inclusive & Responsible) behaviour:

• Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach

• Actively listen to people, encouraging feedback and sharing experiences

• Make things simple

• Be curious and have an appetite for learning

• Work as a team and avoid silos

• Ask questions instead of making assumptions

• Show respect for others' individuality and cultural identity

• Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)

• Comply with our code of ethics and support the use of the Alstom Alert Procedure

• Learn from your mistakes and implement corrective actions

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!
Important to note
As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.
Job Type:?Experienced?

Skills Required