Job Description

Role Overview:

We are seeking a PMO Support to coordinate multiple transformation initiatives, drive projects management including project governance and cross-functional collaboration. The PMO Support will serve as the key point of coordination across business functions and multiple stakeholders, ensuring timely delivery of program outcomes.

Key Responsibilities:

Project monitoring, tracking and reporting:

Project Plan: preparation of Gnatt charts; detailed activity task; managing and tracking the activities. Prepare RACI, track issues, identify and manage project risks, take / suggest steps to manage project timelines

Status Reports: Compiling weekly updates on project progress, risks, and milestones.

Custom Reports: Creating tailored reports for specific stakeholder needs.

Follow-ups: Ensuring mitigation actions are progressing as planned.

Escalation Support: Helping escalate unresolved issues to the concerned stakeholders.

Resource Tracking: Assist with onboarding and offboarding processes for vendors / resources, including preparing necessary paperwork and enabling / disabling access across all platforms.

Reports: Prepare various reports for multiple stakeholders

Coordination with various stakeholders and team-members:

Scheduling: Organizing recurring and ad-hoc meetings with stakeholders, project teams, and vendors/partners by coordinating for meeting room reservations.

Agenda Preparation: Drafting and circulating agendas in advance to ensure focused discussions.

Minutes & Action Items: Taking detailed notes, capturing decisions, and tracking follow-up actions.

Overall coordination: With multiple stakeholders within and outside the organization. Facilitate effective meetings and workshops, driving collaboration. Following up with stakeholders

Project Documentation:

Central Repository Maintenance: Ensuring all project documents are stored in a shared location (e.g., SharePoint).

Version Control: Keeping track of document revisions and ensuring the latest versions are accessible.

Presentation Support: Creating slides for project updates or steering committee meetings.

Newsletters: Drafting internal updates or announcements.

Qualifications:

Bachelor's degree in business, Information Systems, or related field (MBA or PMP preferred).

Around 5 years of experience in project/program management.

Good communication skills; open to stretch for long-hours including frequent working on Saturdays

Experience in managing large-scale, enterprise-wide transformation programs.

Proficiency in project management tools, preferably Smartsheet

Familiarity with Agile, Waterfall, and hybrid project methodologies.

Strong in Excel and PPT; good knowledge of document management in SharePoint or Teams

Job Type: Full-time

Pay: ?700,000.00 - ?1,200,000.00 per year

Benefits:

Health insurance Paid sick time Provident Fund
Schedule:

Day shift
Work Location: In person