Job Description

Role Profile
Reporting to the Director of LSE plc and FX Technology Operational Resilience, this role provides project management support, and project governance and control services to key projects and programmes in the Markets portfolio.
Working closely with the Markets Project Managers, Portfolio PMO and Finance, the Project PMO role is responsible for providing all primary PMO services to the Director of LSE plc and FX Technology Operational Resilience, including but not limited to support on project level:

• Supporting monthly reporting to the Markets Portfolio Boards
• Supporting adhoc stakeholder updates
• Risk and Issue management
• Financial management (management of cost plans and tracking actuals)
• Managing Statements of Work / Purchase Orders
• Governance
• Change control
• Quality assurance

Key Responsibilities
Project Governance and Change Control

• Facilitate the implementation of appropriate and standardised governance across the portfolio, in line with the LSEG Group standards
• Coordinate the regular cycle of governance forums for the portfolio, ensuring that meetings are scheduled and appropriate stakeholders are invited
• Attend and support the project governance forums to assist the project manager in tracking and managing project decisions, and further arising actions (produce meeting materials, minutes, actions log, decisions log)
• Provide guidance on preparing for project Change Requests for changes to project funding, scope and/or key milestone timeline, as applicable
• Assist the project management team with preparing for project releases and handover to production
• Support the preparation of Business Cases, aligned with LSEG Group standards, for proposed projects, including project scoping, costing and resource requirements, and outlining the expected benefits case

Project Planning and Schedule Management

• The Project PMO will support the Project Managers with:

• The creation and maintenance of the delivery schedule, milestones and tasks in Clarity
• Identification and tracking of dependencies between the delivery milestones and tasks
• Maintenance of the delivery schedule baseline in the relevant scheduling tool(s)
• Tracking the status of delivery milestones and tasks against the plan

Project Financial Management

• Provide tracking of the project financial budget, covering both the overall project budget and funding released for spend.
• Support the creation and maintenance of the delivery cost plan, catering for both current year costs and full project life costs
• Aid the tracking of and accounting for actual expenditure against the project, including both resource effort costs and purchase costs
• Contribute to the planning and accounting for anticipated future expenditure (cost estimates) against the project, including both resource effort costs and purchase costs
• Support the tracking of and accounting for total forecast expenditure (actual plus expected) against the project, including both resource effort costs and purchase costs
• Provide assistance to the project managers with managing the project forecast expenditure against the authorised budget, accounting for any variances
• Support the creation of additional funding requests and/or gated funding release requests as applicable

Project Resource Management

• Assist the project managers with creation and maintenance of the delivery resource plan, catering for both current year resourcing and full project life resourcing
• Identify resource demand, by type and timing, based on the delivery tasks and milestones in the project plan
• Aid with the sourcing and earmarking of delivery resources in line with the resource plan
• Govern the tracking and approval of resource effort expended against the project (perform timesheet reviews)

Project Issue and Risk Management

• The Project PMO will facilitate Issue and Risk Management by supporting the Project Managers with:

• Identification and analysis of project delivery issues
• Tracking the status of project delivery issues
• Maintenance of the project risks log
• Maintenance of the project issues log
• Identification and analysis of project delivery risks
• Tracking the status of project delivery risks
• Converting project delivery risks to issues, where appropriate

Project Reporting and Communications

• Coordinate the regular project reporting cycles and production of project reports and materials, in line with the established standards
• Assist the project managers with providing regular project status updates, covering at least delivery, schedule, budget, resource, issue and risk management updates
• Coordinate project communications to the relevant stakeholders

Project Quality Assurance

• Ensure that the established LSEG Group Project Management standards are adhered to throughout the project lifecycle
• Provide guidance and advice to the project manager in the adoption of and compliance with the LSEG Group Project Management standards
• Ensure that project information is maintained, complete and up to date in line with the established standards
• Ensure that project information and materials are maintained, stored, and accessible in the relevant tools and repositories as required by LSEG Group Standards
• Ensure that project reports and information are consistent (e.g. risk information ties up with task dates, etc.)
• Assist the portfolio manager with running project reviews, including in-flight reviews, post-project reviews, and/or post-implementation reviews, as applicable

Key Skills
Essential

• Proven experience in a similar project- or programme-level PMO role
• Strong knowledge and experience of formal project management methodologies, project planning, and project financial and resource management
• Strong computer literacy, including advanced knowledge of the MS Office suite of projects, and a willingness and skill to learn new tools quickly
• Excellent documentation skills; ability to create high quality steering committee materials
• Excellent interpersonal and communication skills and proven ability to work effectively with all organisational levels
• Management of data and proficiency with project management and reporting tools such as Clarity PPM or other similar PPM tools
• Willingness and ability to challenge and coach project managers on information consistency, quality, and standards

Preferred

• Global experience - working successfully with teams in multiple locations simultaneously
• Experience in large investment banking or financial services organisations
• Experience and knowledge of supporting a large number of projects
• Educated to degree level or equivalent

Career Stage: Senior Associate
London Stock Exchange Group (LSEG) Information:
Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.
LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.
Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.
Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.
We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone's race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.
You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.
LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.
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Skills Required