1. To ensure to check purchase invoice bills in the morning and complete the bills before leaving the store every day.
2. Review the accounts for free offers from pharmaceutical companies.
3. Ensuring quotation updating in item master.
4. Preparing monthly reports and should be submitted to in-charge.
5. Ongoing follow up with pharmaceutical companies on back orders and updating to In charge.
6. Stock out of products should be informed to purchase team every day before 3.30pm.
7. Ensure that items requested as per Purchase order is received in time from the distributor with the margin. If any item in the Purchase order is not received in the supply, coordinate for alternative arrangements.
8. Cross check the reports of expiry items.
9. Ensure that credit notes are received in time from the suppliers and should verify and enter in the system without delay and inform the accounts department about credit notes.
10. Weekly stock inventory should be done and monthly report should be submitted to In charge.
11. Review of records of departmental quality issues relating to errors in inventory levels.
12. Ensure that all the fast moving and slow-moving formulary items are available in store.
13. Ensure that pending requests from OP, IP, OT, Surgical, Ortho, Pediatrics and Oncology pharmacies & ward supplies are issued in time.
14. NABH documents should be prepared and completed on a daily basis.
15. Mail purchase orders to vendors and confirm acknowledgments.
16. Liaise with vendors regarding payments, delivery timelines, and documentation.
17. Handle Service GRN (Goods Receipt Note) entries and validations.
18. Receive original invoices and ensure prompt dispatch to the accounts department.
19. Assist in clearing discrepancies between field operations and documentation.
20. Ensure systematic documentation of all procurement and logistics-related activities.
21. Review and process purchase requests raised by internal departments.
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