We are seeking a highly organized, proactive, and discreet Personal Secretary to provide comprehensive administrative and secretarial support to our Directors. The ideal candidate must be capable of managing schedules, handling confidential information, coordinating meetings, preparing reports, and ensuring the smooth running of daily operations for the leadership team. Key Responsibilities:
? Manage and maintain the Director's schedules, including calendar management, appointments, meetings, and travel arrangements.
? Handle all correspondence -- emails, calls, and letters -- on behalf of the Directors, ensuring prompt and appropriate responses.
? Organize internal and external meetings, conferences, and events; prepare agendas, minutes, and follow-up action points.
? Coordinate domestic and international travel bookings (flights, hotels, visas, transportation).
? Prepare presentations, reports, and business documents as per requirements.
? Maintain an effective filing system (physical and digital) for important documents.
? Act as the primary point of contact between the Directors and internal/external stakeholders.
? Handle confidential and sensitive information with the utmost integrity and discretion.
? Assist in day-to-day administrative tasks, including expenses management, reminders, and personal tasks as assigned.
? Track deadlines, monitor tasks, and ensure follow-ups are completed as per timelines.
? Support in basic research, information gathering, and coordination for strategic decision-making.
Key Skills & Competencies:
? Excellent written and verbal communication skills (English mandatory)
? Exceptional organizational and time-management abilities.
? Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
? Strong interpersonal skills to interact confidently with senior stakeholders.
? Ability to work independently, under pressure, and manage multiple priorities.
? High level of confidentiality, integrity, and professionalism.
? Strong attention to detail and problem-solving skills.
? Flexible attitude and willingness to handle diverse tasks as needed.
Qualifications:
? Graduate in any discipline (preferably in Business Administration, Commerce, or related field).
? 3-5 years of proven experience as a Personal Secretary, Executive Assistant, or similar role, preferably supporting senior leadership.
Reporting to:
Directors
Job Types: Full-time, Permanent
Pay: ?25,000.00 - ?35,000.00 per month
Benefits:
Health insurance
Leave encashment
Work Location: In person
Beware of fraud agents! do not pay money to get a job
MNCJobsIndia.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.