Job Description

Position : Personal Secretary to MD

We are looking for a highly organized and proactive

Personal Secretary

to provide administrative and secretarial support to a MD. The ideal candidate will handle a wide range of responsibilities, ensuring the executive's day-to-day activities run smoothly and efficiently.

Key Responsibilities:

Administrative Support:

Manage the calendar, schedule meetings, and coordinate appointments. Handle all correspondence, including emails, letters, and phone calls, on behalf of the MD. Prepare and organize documents, and reports.

Travel and Event Management:

Plan and book travel arrangements, including flights, accommodations, and itineraries. Coordinate and organize events, conferences, and business gatherings. Ensure all logistics for meetings and events are handled seamlessly.

Communication and Liaison:

Act as the primary point of contact with internal/external stakeholders. Maintain effective communication and follow-ups to ensure timely execution of tasks. Represent the matter professionally in their absence, ensuring key matters are addressed.

Task and Time Management:

Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met. Maintain a to-do list and provide regular updates on pending tasks. Proactively handle operational requirements.

Confidentiality and Record Keeping:

Maintain confidentiality regarding sensitive information and business matters. Organize and maintain files, records, and important documents for easy retrieval. Safeguard critical business and personal information with discretion.

Office Coordination:

Coordinate with departments to ensure smooth workflow and communication. Assist with personal tasks and errands when needed.

Qualifications and Skills:

Bachelor's degree in Business Administration, Secretarial Studies, or a related field. 20+ years of experience as a personal secretary or executive assistant. Exceptional organizational and multitasking skills. Strong written and verbal communication skills. Ability to maintain professionalism and confidentiality.
Job Type: Full-time

Pay: ?1,000,000.00 - ?1,500,000.00 per year

Schedule:

Day shift
Experience:

Secretarial work: 10 years (Required)
Language:

Kannada (Required) English (Required) Fluent in English (Required)
Work Location: In person