Job Description

Administrative Support

Managing schedules:

Organize, plan, and manage appointments, meetings, and events, ensuring that the employer's time is effectively used.

Email and correspondence:

Monitor, prioritize, and respond to emails and letters on behalf of the employer. Draft replies or manage communications.

Phone management:

Screen and handle phone calls, ensuring urgent matters reach the employer and routine inquiries are handled efficiently.

Document management:

Maintain and organize important documents, files, and records (both physical and digital).
2.

Travel Arrangements

Booking travel:

Arrange flights, accommodations, and transportation for business and personal trips.

Travel itineraries:

Prepare detailed travel itineraries, ensuring that all necessary details (meetings, flights, accommodations) are accounted for.

Visa and passport coordination:

Assist with the preparation of necessary travel documentation.
3.

Meeting and Event Coordination

Meeting organization:

Schedule and organize meetings, including preparing agendas, arranging meeting spaces, and ensuring necessary materials are ready.

Minute-taking:

Take detailed notes or minutes during meetings, ensuring important points and follow-up actions are captured.

Event planning:

Assist in the planning and coordination of events, both personal (e.g., birthdays, anniversaries) and professional (e.g., conferences, business lunches).
4.

Communication Management

Liaison duties:

Act as a point of contact between the employer and employees, clients, and other external parties.

Follow-ups:

Ensure timely follow-ups on important matters or tasks assigned by the employer.
5.

Personal Errands

Running errands:

Assist with personal errands such as shopping, scheduling appointments (e.g., medical), or managing household needs.

Personal support:

Help manage personal projects or activities that the employer may have, such as charity work or community engagements.
6.

Research and Reporting

Information gathering:

Conduct research on various topics as required (e.g., business trends, competitors, travel options, suppliers).

Report preparation:

Summarize findings into clear reports or presentations for the employer's use.
7.

Confidentiality and Discretion

Handling sensitive information:

Manage confidential information, including business plans, financial data, and personal matters, with discretion and professionalism.
8.

Project Management

Coordinating projects:

Assist with special projects, ensuring deadlines are met and tasks are completed effectively.

Tracking progress:

Monitor the status of projects and provide updates to the employer on key milestones or challenges.
9.

Financial Management

Budgeting:

Help with personal or departmental budgets, including tracking expenses, reconciling invoices, and ensuring timely payments.

Financial reporting:

Prepare expense reports, track reimbursements, and ensure the proper documentation of financial activities.
10.

Miscellaneous Duties

Office supplies:

Ensure that the office or workspace is adequately stocked with supplies and that equipment is in good working order.

Adaptability:

Be prepared to handle a wide range of requests that may come up, often requiring a flexible and adaptable approach.

Skills Required for a Personal Secretary:

Strong organizational and multitasking skills Excellent communication (verbal and written) Discretion and trustworthiness Proficiency in office software (e.g., Microsoft Office, email platforms) Attention to detail Problem-solving abilities Time management skills
Job Type: Full-time

Pay: Up to ₹30,000.00 per month

Benefits:

Provident Fund
Experience:

Personal Secretary: 2 years (Preferred)
Language:

English (Preferred)
Work Location: In person