Job Description

Job Tittle: Executive Assistant / Personal Secretary to Director

Location: Pichanur, Coimbatore

Job Summary:

The Executive Assistant will provide high-level administrative and operational support to the senior executive(s) of the organisation. This role is pivotal in enabling the executive to focus on strategic priorities by handling a wide range of scheduling, communications, project coordination, and confidential tasks. The incumbent must be proactive, organised, discreet and adaptable.

Key Responsibilities

Manage and maintain the executive's calendar: schedule and prioritise meetings, appointments, travel, teleconferences, and events. Serve as the point of contact between the executive, internal teams and external stakeholders; manage email and other communications on the executive's behalf. Plan, coordinate and oversee logistics for business trips, including travel bookings, accommodation, itineraries, expense claims and follow-up. Prepare, review and edit correspondence, reports, presentations, meeting agendas and minutes; ensure accuracy and professional standard. Handle confidential information with discretion and professional integrity. Maintain sound judgment in dealing with sensitive matters. Maintain and organise both physical and digital filing systems, contact databases and records so information is accessible and secure. Assist with project coordination or special initiatives as required: liaise with departments, track progress, highlight issues, prepare summaries. Manage office operations or administrative tasks as needed (for example: ordering supplies, coordinating events, onboarding for key roles) depending on the size of the organisation. Proactively identify ways to optimise the executive's time, improve processes and support strategic goals of the organisation.

Required:

Bachelor's degree (or equivalent) in any discipline, or strong analytical and administrative experience. Proven experience (typically 3-5 years or more) in an administrative or executive support role. Excellent verbal and written communication skills. Strong organisational skills, time-management, ability to prioritise and multi-task in a fast-paced environment. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and comfort with technology / productivity tools. Integrity and discretion when handling confidential information.
Interested, please drop your cv to hr@magicmyna.in

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹32,000.00 per month

Benefits:

Food provided
Work Location: In person