Job Description

About the Role

We are hiring a

Personal Executive

to work closely with

senior leadership / founder-level executives

and support both

professional and operational responsibilities

.

This role goes beyond calendar management. You will act as a

trusted execution partner

, handling coordination, follow-ups, documentation, and day-to-day task management so leadership can focus on strategy and growth.

Key Responsibilities Executive & Operational Support

Manage daily schedules, meetings, and task priorities for senior leadership Track action items, deadlines, and follow-ups across teams Assist in planning and coordination of business activities
Communication & Coordination

Act as a communication bridge between leadership and internal teams Handle emails, messages, and calls professionally Coordinate with vendors, partners, and stakeholders when required
Documentation & Reporting

Prepare basic reports, summaries, and presentations Maintain organized records, documents, and confidential files Support meeting preparation and post-meeting notes
Trust, Discretion & Ownership

Handle sensitive and confidential information responsibly Anticipate needs and proactively solve small operational issues Ensure smooth execution of daily tasks without constant supervision
Skills & Requirements Must-Have

2-5 years of experience as a

Personal Executive, Executive Assistant, or similar role

Strong organizational and multitasking skills Clear verbal and written communication Proficiency with

MS Office / Google Workspace

High level of professionalism, discipline, and discretion
Good-to-Have

Experience working in

start ups or fast-paced environments

Ability to manage changing priorities calmly Basic understanding of business operations Comfort working directly with senior leadership
Why Join ZELMU?

Work closely with

founders and decision-makers

High-trust, high-responsibility role Exposure to strategic and operational workflows Long-term growth into

Executive Office / Operations roles

Compensation

Competitive salary (based on experience) Performance-based growth Stable long-term opportunity
Job Type: Full-time

Benefits:

Health insurance Provident Fund
Ability to commute/relocate:

Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

Have you ever had to make a decision on behalf of your manager without getting explicit approval? What did you do and why? Describe a situation where you were responsible for getting work done across multiple people or teams. What was your role and how did you ensure execution? In fast-moving environments, priorities change suddenly. How do you handle last-minute changes without dropping important work? How do you communicate on behalf of a senior executive when coordinating with teams or partners? This role involves sensitive information. How do you decide what can be shared and what must remain confidential?
Willingness to travel:

75% (Preferred)
Work Location: In person