to run the Founder's calendar, follow-ups, reporting rhythm, and day-to-day execution support. The goal is simple:
protect the Founder's time, health routine, and decision bandwidth
by making everything else run on rails.
Outcomes (what success looks like)
Within 30-60 days you will:
Maintain a
conflict-free calendar
with clear priorities and buffers.
Ensure
daily/weekly reports arrive on time
from teams (without Founder chasing).
Run a
follow-up and reminders system
so nothing drops.
Keep the Founder on a stable routine:
wake, workout, meals, hydration, sleep
.
Reduce Founder's admin load by
60-80%
.
Key responsibilities
A) Calendar mastery (Personal + Professional)
Own the Founder's calendar end-to-end: meetings, travel blocks, focus blocks, buffers.
Schedule by priority rules (deep work vs calls vs travel).
Confirm meetings, send agendas, pre-reads, and follow-up actions.
Ensure daily schedule includes:
workout, meals, hydration, recovery
.
B) Founder routine and health discipline (non-negotiable)
Create and run a "Founder Day Plan" from wake-up to sleep.
Set meal times, snack windows, water reminders, and workout slot.
Track adherence daily (simple checklist), adjust weekly.
C) Execution support + follow-ups
Maintain a
Master Action Tracker
across all businesses.
Follow up with teams/vendors until closure.
Convert calls into tasks; owners + deadlines + status.
D) Reporting & dashboards (Founder-ready)
Daily: top tasks, blockers, scheduled commitments.
Weekly: business pulse summary (construction / supply chain / cloud kitchen).
Ensure critical docs are ready: proposals, invoices, MOMs, approvals.
E) Admin and logistics
Travel planning, bookings, reimbursements support, document management.
File system hygiene: agreements, IDs, bank docs, project folders.
Tools & systems you'll run
Google Calendar (primary)
WhatsApp + Email discipline (templates + follow-ups)
Google Drive folder structure
Google Sheets / Notion (task tracker + reporting)
Simple meeting notes + MOM format
Working style / traits required
Extremely organised, proactive, high follow-through.
Comfortable pushing back politely ("This meeting conflicts with your health block").
Discreet with sensitive info.
Strong writing and crisp communication.
Experience & profile
2-6 years as EA/PA to founder/CEO, or operations coordinator.
Strong calendar + stakeholder coordination background.
Bangalore-based preferred; flexible hours when needed.
KPIs (measure performance)
% days Founder routine executed (wake/workout/meals/sleep)
0 double-bookings / calendar conflicts
95% tasks closed by due date (or escalated early)
Reports received on time (daily/weekly cadence)
Founder admin time reduced week-on-week
Compensation structure (suggested)
Base + performance bonus (linked to KPIs)
Phone/internet reimbursement
Must-have traits
Calendar-first mindset
: protects your health anchors(wake, workout, meals, sleep) as non-negotiables.