Job Description

The PA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.

Main Tasks:

Diary management - outlook experience essential Booking meetings/appointments Business travel - booking flights, hotels, car hire, valet parking etc Organising visas Arranging visa invitation letters to overseas visitors Maintaining MD's travel log Maintaining MD's planner Reconciling monthly expenses Check report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence report Fielding calls for MD & taking messages HR Administration - contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences. Pension & death in service administration - liaison with pension administrators Organising food/refreshments for business lunches Provide cover when necessary for Reception duties- mainly absence report and incoming/outgoing post and Boardroom bookings Inputting and updating contact details into Outlook Managing office and window cleaners and cleaning contracts Managing landscapers/gardeners contract Carrying out research for particular projects as requested by MD Organising corporate & staff events Assisting with the organisation of exhibitions and possibly attending if required Managing First Aid and Fire Marshall training Maintaining staff car park records Taking minutes at various management meetings & typing up minutes Organising interviews/ liaising with recruitment agencies Organising squash box matches Purchasing various items for MD as and when required Paying personal bills for MD Organising medical/dental appointments Organising MD's personal/family cars - insurance, MOT, servicing, repairs etc. Organising MD's personal hobby of motor racing - insurance, track/test days, flights & hotels where required. Arranging flights/hotels for race team Assisting MD with personal holiday/events Ad hoc paperwork & duties
Job Type: Full-time

Pay: ?10,313.55 - ?50,037.87 per month

Work Location: In person