Job Description

Job title: Executive Assistant / Personal Assistant

Experience: 2 to 3 Years

Salary: 25000 - 40000

Location: Hyderabad

Employment Type: Full Time, Permanent

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support the Managing

Director (MD) in managing day-to-day operations, communication, and key business initiatives.

The ideal candidate will be a confident and reliable professional, capable of handling sensitive and

confidential information with discretion, while ensuring the MD's time is optimized through

effective calendar management, coordination, and communication.

Key Responsibilities:

1. Calendar and Meeting Management:

o Maintain and manage the MD's calendar, ensuring efficient scheduling of meetings,

appointments, and travel.

o Coordinate and prepare materials for meetings, including agendas, reports, and

presentations.

o Attend meetings, take minutes, and ensure follow-up on action points.

2. Communication and Correspondence:

o Act as the primary point of contact between the MD and internal/external

stakeholders.

o Draft, review, and manage all incoming and outgoing communications (emails,

letters, reports) on behalf of the MD.

o Screen and prioritize communication, ensuring important messages are responded

to promptly.

3. Travel Coordination:

o Plan and organize domestic and international travel, including flights,

accommodation, transportation, and itineraries.

o Ensure all travel arrangements are cost-effective and align with the MD's

preferences.

4. Administrative Support:

o Manage confidential documents and sensitive information with a high level of

discretion.

o Handle various administrative tasks, such as filing, document preparation, and

expense reports.

o Assist in project coordination, research tasks, and reporting as needed.

5. Liaison Role:

o Serve as a bridge for smooth communication between the MD and other

executives, staff, and external parties.

Qualifications and Skills:

• Education: Bachelor's degree in Business Administration, Communications, or a related
• field (Graduate/Post Graduate).
• Experience: 2+ years of experience as an Executive Assistant or in a similar role, supporting
• C-level executives.

Skills:

• Strong communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office
• software & Short hand Typing.
• High level of attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Excellent multitasking abilities and capacity to work under pressure.

Additional Requirements:


Ability to work flexible hours, as needed, to accommodate the MD's schedule.


Strong understanding of corporate structure and operations.


Experience in managing complex travel and meeting arrangements.


Familiarity with project management tools is a plus.

Language Preferences:

English, Telugu & Hindi

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Schedule:

• Day shift
• Morning shift

Education:

• Bachelor's (Preferred)

Work Location: In person