Job Description

Job Title: Personal Assistant to VP-Level Leader

Location:

Pune

Reporting To:

VP-Level Leader

Experience Required:

8-10 years

Education:

Graduate / Postgraduate

Role Summary

This role provides high-level administrative, organizational, and secretarial support to a VP-level leader. The Personal Assistant will manage calendars, coordinate travel, prepare documents, and act as a primary liaison between the leader and internal/external stakeholders globally.

Key Responsibilities

Calendar & Schedule Management

Organize and optimize daily, weekly, and monthly calendars Coordinate meetings across time zones and departments

Travel & Logistics

Plan and book domestic/international travel Prepare itineraries and manage visa/passport requirements

Meeting Preparation & Follow-up

Prepare agendas, presentations, and briefing materials Record minutes and track action items

Email & Communication Support

Draft, review, and send emails on behalf of the VP Screen and prioritize incoming communications

Expense & Budget Management

Process expense reports and track reimbursements Support budget tracking and invoice approvals

Stakeholder Liaison

Act as a point of contact for internal teams Represent the VP professionally in all interactions

Confidentiality & Discretion

Handle sensitive information with utmost confidentiality Maintain trust and integrity in all dealings

Required Skills & Competencies

Communication

Fluent spoken and written English Professional verbal and written communication skills

Organizational & Time Management

Prioritization of tasks and calendar management Ability to multitask across competing priorities

Technical Proficiency

MS Office Suite (Word, Excel, PowerPoint, Outlook) Collaboration tools (Teams, Zoom, Slack) Familiarity with travel booking platforms, expense systems, and CRM tools

Problem Solving & Initiative

Anticipate needs and proactively resolve issues Resourcefulness in managing last-minute changes

Attention to Detail

Accuracy in scheduling, documentation, and communications Vigilance in reviewing documents and preparing reports

Adaptability & Resilience

Flexibility in handling dynamic schedules and urgent requests Ability to remain calm under pressure
Job Type: Contractual / Temporary
Contract length: 12 months

Pay: ₹800,000.00 - ₹1,000,000.00 per year

Experience:

MS Office Suite : 8 years (Required)
Language:

English (Required)
Work Location: In person