Job Description

:
This role is for one of Weekday's clients
Salary range: Rs 150000 - Rs 250000 (ie INR 1.5-2.5 LPA)
Min Experience: 0 years
Location: Mumbai
JobType: full-time
Requirements:
CriticalRiver is seeking a Personal Assistant to provide high-quality administrative and operational support to the Managing Director. This role is crucial for ensuring the smooth functioning of the MD's daily professional and personal tasks. You will be the go-to person to help manage time, coordinate travel, track commitments, and serve as a key liaison between internal teams and external stakeholders. Ideal for someone highly organized, discreet, efficient, and eager to take on a diverse range of responsibilities.
Key Responsibilities:
1. Calendar and Daily Task Management

• Manage the Managing Director's calendar - schedule meetings, appointments, and reminders.
• Prioritize conflicting needs and handle last-minute changes smoothly.
• Track and follow up on action items and deadlines to ensure nothing falls through the cracks.

2. Travel Planning and Coordination

• Arrange complex domestic and international travel itineraries.
• Handle hotel bookings, flight reservations, local transport, and visa processing as needed.
• Prepare travel briefs and ensure all logistics are in place for a seamless journey.

3. Communication and Correspondence

• Monitor and respond to emails and messages, ensuring timely and professional communication.
• Prepare drafts, documents, and presentations as required.
• Serve as the first point of contact for internal teams and external partners, filtering and escalating matters as appropriate.

4. Personal and Professional Support

• Assist with both office-related and personal errands and task lists.
• Ensure the MD is well-prepared for meetings, including printing materials, background notes, and reminders.
• Maintain confidentiality of sensitive information at all times.

5. Office Administration and HR Coordination

• Support basic office administration duties, including handling courier services, inventory checks, and vendor communication.
• Coordinate onboarding schedules and internal HR communications, as and when needed.
• Help maintain organized digital and physical filing systems.

What We're Looking For:

• Excellent Communication: Strong verbal and written communication skills in English.
• High Attention to Detail: Accuracy in handling schedules, emails, and documents.
• Multitasking Proficiency: Ability to handle several priorities simultaneously in a fast-paced environment.
• Discretion and Professionalism: Ability to handle confidential information and operate with maturity and trust.
• Tech-Savvy: Comfortable using Google Workspace (Docs, Sheets, Calendar), Zoom, and travel/scheduling apps.
• Time Management: Efficient with task planning and prioritization.

Qualifications:

• Graduate degree in any discipline preferred.
• 0-3 years of experience in a similar administrative or executive support role.
• Freshers with strong organizational skills and enthusiasm to learn are welcome to apply.