Job Description

Personal Assistant - Real Estate Company

Position Summary

We are seeking a highly organized, proactive

Personal Assistant

to support the day-to-day operations of a fast-paced real estate company. The ideal candidate is detail-oriented, professional, and capable of handling administrative, personal, and operational tasks to ensure the smooth functioning of both business and personal activities for the executive/team.

Key Responsibilities Administrative & Office Support

Manage calendars, schedule appointments, and coordinate meetings. Handle email and phone communications; respond on behalf of the executive when needed. Prepare documents, reports, presentations, and contracts. Organize and maintain digital and physical filing systems. Assist with onboarding vendors, maintaining office supplies, and general office tasks.

Real Estate-Specific Support

Assist with listing coordination: scheduling photos, staging, showings, inspections. Prepare property marketing materials (MLS input, brochures, social media posts). Conduct basic research on properties, neighborhoods, comps, and market trends. Coordinate with clients, agents, lenders, and escrow/title companies. Track deadlines for offers, transactions, and paperwork. Support open house preparation and event coordination as needed.

Personal & Lifestyle Assistance

Run errands (shopping, deliveries, returns, reservations, etc.). Manage personal calendars, travel arrangements, and household appointments. Assist with personal projects, bookings, reminders, and task management.

Operations & Project Support

Help with workflow improvement and organizing systems. Track expenses, invoices, and assist with basic bookkeeping. Support company events, client appreciation activities, and marketing campaigns.

Qualifications

Prior experience as a personal assistant, executive assistant, or administrative support (real estate experience preferred). Strong organizational and time-management skills. Excellent communication (written and verbal). Proficiency with MS Office, Google Workspace, CRM systems. Ability to multitask, prioritize, and work with minimal supervision. Professional demeanor and confidentiality. Valid driver's license and reliable transportation.

Key Competencies

High attention to detail Problem-solving and initiative Customer service orientation Ability to work in a fast-paced environment Flexibility and adaptability Positive attitude and strong work ethic
Job Types: Full-time, Permanent

Pay: ?80,000.00 - ?100,000.00 per month

Work Location: In person