Job Description

Urgent hiring || Personal Assistant to Managing Director || Bangalore

Profile:- Personal Assistant

Experience:- Min 1 Years

CTC:- Upto 3 LPA (Depend on the interview)

Location:- Bangalore

Working Days:- 6 Days

Roles and Responsibilities:

1. Travel Arrangements

Ticket Booking: Research, book, and manage flight, train, or other transportation tickets, considering preferred airlines/carriers, loyalty programs, and cost-effectiveness. This includes managing changes, cancellations, and re-bookings. Hotel Reservations: Research and book suitable accommodation based on MD's preferences, budget, location, and itinerary. Manage check-in/check-out details, special requests, and cancellations. Visa & Immigration: Research and facilitate visa applications and other necessary travel documents for international trips, ensuring all requirements are met well in advance. Itinerary Preparation: Create detailed travel itineraries, including all booking confirmations, contact numbers, addresses, and local information. Emergency Support: Be available to assist with travel-related emergencies or last-minute changes while the MD is traveling. Expense Tracking: Maintain detailed records of all travel and related expenses (tickets, hotels, meals, local transport) for reconciliation and reimbursement purposes. Reimbursement Processing: Prepare and submit expense reports for the MD's approval and reimbursement, adhering to company policies.

2. Online Cash Transactions

Transaction Execution: Process online payments, transfers, and other financial transactions as instructed by the MD. This could include bill payments, vendor payments, expense reimbursements, and personal transfers. Record Keeping: Maintain accurate and detailed records of all online transactions, including dates, amounts, recipients, purposes, and transaction IDs. This often involves using spreadsheets or dedicated financial software. Security & Confidentiality: Strictly adhere to all security protocols for online banking and financial data. Maintain absolute confidentiality regarding the MD's financial information. Reporting: Provide regular summaries or reports of online financial activities to the MD as required. Fraud Monitoring (Awareness): Be vigilant for any unusual or suspicious transaction activity and report it immediately to the MD.

3.Meeting Schedule Management & Travel Logistics

Calendar Management: Proactively manage the MD's daily, weekly, and monthly schedule, including internal and external meetings, appointments, and travel arrangements. Meeting Coordination: Schedule meetings, send invitations, manage RSVPs, and coordinate logistics such as room bookings, audio-visual equipment, and catering. Preparation & Reminders: Prepare meeting agendas, gather necessary documents, and provide timely reminders to the MD about upcoming meetings and their requirements. Prioritization: Assist the MD in prioritizing meetings and commitments, identifying potential conflicts, and offering solutions. Follow-up: Track action items from meetings and ensure timely follow-up on tasks assigned to the MD.
Job Types: Full-time, Permanent

Pay: Up to ?300,000.00 per year

Benefits:

Provident Fund
Schedule:

Day shift
Supplemental Pay:

Performance bonus
Application Question(s):

How many years of Proven experience in Personal Assistant Profile ? Do you have Experience with Travel Arrangements,Meeting Schedule Management & Travel Logistics ? What is your current annual salary / ctc? What is your expected annual salary / ctc? What is your notice period? (in days) Are u comfortable with Andheri west Location ?
Work Location: On the road