Job Description

Role Overview:

We are seeking a highly organized, discreet, and efficient

Personal Assistant

to support the Directors of Gulmohar Lane in managing day-to-day administrative, professional, and coordination tasks. The role requires excellent communication skills, a proactive mindset, and the ability to handle confidential matters with integrity. The PA will support both Directors in a balanced manner, ensuring seamless time and task management, follow-ups, and coordination across business and limited personal functions.

Key Responsibilities:

Administrative Support

Manage calendars, schedule appointments, meetings, and calls for both Directors Maintain reminders and to-do lists; follow up on action items and deadlines Draft, review, and organize emails, documents, and presentations Coordinate with internal teams (sales, operations, HR, marketing) for tasks delegated by the Directors

Travel & Logistics

Plan and book travel itineraries (flights, hotels, cars) for both domestic and international trips Prepare travel packs with agendas, meetings, and contact details Handle reimbursements and travel-related documentation

Communication & Coordination

Liaise with vendors, clients, collaborators, and team members on behalf of both Directors Screen and prioritize incoming messages and calls Coordinate meeting agendas and prepare minutes of meetings when required

Project & Task Follow-ups

Maintain a tracker of ongoing projects/tasks assigned by each Director Ensure timely updates, reports, and escalation where necessary Coordinate execution of key tasks related to business events, launches, or personal occasions

Personal & Household Support (Limited)

Coordinate personal appointments, family travel, or errands when required Manage invites, RSVPs, and occasional personal correspondence Discreetly assist in managing calendars and routines that may overlap with family/work schedules

Key Attributes:

Good written and verbal communication in English and Hindi Tech-savvy (comfortable with Google Workspace, WhatsApp, Zoom, and basic document editing tools) High discretion and trustworthiness in handling sensitive information Strong time management and multitasking abilities A sense of aesthetics and an understanding of design-led businesses is a plus Positive attitude, emotionally intelligent, and well-spoken

Experience & Qualifications:

Minimum 2-4 years of experience as an Executive/Personal Assistant Graduation required; a background in business, communication, or administration preferred Experience working with entrepreneurs, founders, or creative professionals is a plus.

Location:

Jaipur (with occasional travel or remote coordination as needed)

Reporting to:

Directors

Job Type: Full-time

Pay: ?22,000.00 - ?35,000.00 per month

Benefits:

Health insurance
Work Location: In person