Job Description

Job Title

Personal Assistant to Director

Reporting To Director______________

Job Summary

The Personal Assistant (PA) to the Director will provide high-level administrative, operational, and strategic support to ensure smooth day-to-day functioning of the Director's office. The role requires excellent coordination skills, strict confidentiality, strong time management, and the ability to work effectively in a fast-paced automobile industry environment.

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Key Responsibilities

Administrative & Executive Support

Manage the Director's calendar, appointments, meetings, and travel schedules Screen, prioritize, and respond to emails, calls, and correspondence Prepare reports, presentations, agendas, and meeting minutes Handle confidential and sensitive information with utmost discretion
Coordination & Communication

Act as a liaison between the Director and internal teams, vendors, dealers, and external stakeholders Coordinate with departments such as Production, Sales, R&D, Supply Chain, and Finance Follow up on action items, deadlines, and key deliverables
Business & Industry Support

Assist in preparing business reviews, MIS reports, and performance dashboards Support project tracking related to vehicle launches, plant operations, and dealer network activities Conduct basic research and data analysis on market trends, competitors, and operational data
Travel & Event Management

Arrange domestic and international travel, accommodation, and detailed itineraries Coordinate meetings, conferences, plant visits, and industry-related events
Office & Process Management

Ensure proper maintenance of records, documents, and filing systems Improve administrative processes to enhance efficiency Support compliance requirements, audits, and documentation
______________

Required Skills & Competencies

Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficiency in MS Office (Excel, PowerPoint, Word, Outlook) Ability to work under pressure and meet tight deadlines High level of professionalism, integrity, and confidentiality Strong follow-up and problem-solving skills
______________

Preferred Qualifications

Bachelor's degree in business administration, Management, or a related field 3-7 years of experience as a Personal Assistant / Executive Assistant Prior experience in the automobile or manufacturing industry preferred Experience supporting senior management will be an added advantage
______________

Key Attributes

Proactive and detail-oriented Flexible and adaptable to changing business needs Strong interpersonal skills High integrity and discretion
Job Type: Full-time

Pay: ?30,000.00 - ?50,000.00 per month

Work Location: In person