Job Description

Job Title:

Personal Assistant to Director

Location:

Ahmedabd

Employment Type:

Full-Time

Reports To:

Director/Managing Director

Job Overview:

We are seeking a proactive, well-organized, and dynamic

Personal Assistant to the Director

who will provide high-level administrative, organizational, and personal support. The role requires flexibility for frequent travel and participation in outdoor/onsite meetings, ensuring smooth coordination of the Director's professional and business engagements.

Key Responsibilities:

Act as the first point of contact for the Director - managing calls, emails, appointments, and correspondence. Manage and coordinate the Director's daily calendar, schedules, and travel arrangements. Accompany the Director to business meetings, conferences, site visits, and other outdoor activities. Take detailed meeting notes, prepare minutes, and follow up on actionable tasks. Handle confidential information with integrity and discretion. Liaise with clients, vendors, and stakeholders on behalf of the Director. Organize and maintain documents, files, and records (both digital and physical). Assist in preparation of reports, presentations, and other business documents. Coordinate logistics for events, business trips, and official engagements. Provide personal assistance when required, ensuring the Director's time is effectively optimized.

Key Requirements:

Bachelor's degree preferred (Business Administration/Management/Communication or related field). Proven experience as a Personal Assistant/Executive Assistant or similar role. Strong communication (verbal & written) and interpersonal skills. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools. Ability to multitask, prioritize, and adapt in dynamic environments. High level of professionalism, confidentiality, and discretion. Willingness and flexibility to travel frequently and attend outdoor meetings/events. Excellent organizational and time-management skills. Presentable and confident in dealing with senior-level stakeholders.

Preferred Attributes:

Fluency in English and local language. Strong problem-solving and decision-making skills. Ability to work independently with minimal supervision. Energetic, proactive, and adaptable personality.
Job Type: Full-time

Pay: ?25,000.00 - ?45,000.00 per month

Experience:

total work: 2 years (Preferred)
Work Location: In person