The Personal Assistant to the Managing Director will provide high-level executive, administrative, and operational support to ensure smooth functioning of the MD's work. The PA will act as a key liaison between internal departments, external stakeholders, clients, vendors, and industry partners. Strong organizational skills, industry awareness, confidentiality, and the ability to manage multiple priorities are essential.
Key Responsibilities:
Executive Support:
Manage and maintain the MD's calendar, appointments, meetings, and travel schedules.
Prepare meeting agendas, minutes, presentations, and reports.
Handle confidential documents and correspondence with utmost discretion.
Screen calls, emails, and visitors; prioritize and escalate matters when required.
Coordination & Communication:
Coordinate with other department Heads for daily operational updates.
Ensure timely follow-ups on pending tasks, decisions, and deadlines assigned by the MD.
Communicate instructions and policies from the MD to concerned departments.
Documentation & Reporting:
Draft letters, memos, purchase requests, and official communication.
Assist in preparing MIS reports.
Maintain and organize digital and physical files related to operations, contracts, and compliance.
Travel & Event Coordination:
Make travel arrangements, accommodation bookings, and logistics support for the MD and senior team.
Office & Administrative Management:
Oversee day-to-day functioning of the MD's office.
Ensure timely handling of bills, approvals, documentation, and compliance requirements.
Manage personal tasks for the MD when required.
Qualifications & Skills Required:
3+ years of experience as Executive Assistant/Personal Assistant.
Proficiency in MS Office (Excel, Word, PowerPoint).
Good understanding of industrial documentation and compliance requirements.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
High level of professionalism, integrity, and confidentiality.
Ability to work under pressure and meet deadlines.
Age: 30-35 Years.
Perks & Benefits: Performance incentives, EPFO and Medical benefits, Travel allowances, and more.
Job Types: Full-time, Permanent
Pay: ?30,000.00 - ?40,000.00 per month
Benefits:
Cell phone reimbursement
Health insurance
Leave encashment
Paid sick time
Provident Fund
Language:
English (Preferred)
Work Location: In person
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