Job Description

Personal Assistant

Location:

Corporate Office

Reporting To:

Director

Overview

The Personal Assistant provides high-level administrative and operational support to the Director, ensuring smooth coordination, timely communication, and efficient handling of day-to-day priorities. This role demands exceptional organisation skills, discretion, professionalism, and the ability to anticipate needs in a fast-paced hospitality environment.

Key Responsibilities1. Administrative Support

? Manage the Director's calendar, appointments, meetings, and travel schedules.

? Organise and prioritise daily tasks, ensuring timely follow-ups.

? Draft emails, letters, presentations, and communication on behalf of the Director.

? Coordinate internal meetings, prepare minutes, and track action points.

2. Operational Coordination

? Liaise with HODs, property teams, and external partners to ensure the Director's instructions are executed accurately.

? Maintain an organised filing system for documents, approvals, and confidential records.

? Assist with project tracking and follow-ups across multiple properties and departments.

3. Communication Management

? Serve as the primary point of contact for stakeholders seeking access to the Director.

? Screen calls, messages, and requests; ensure smooth information flow.

? Maintain professionalism, confidentiality, and clarity in all communication.

4. Travel & Event Assistance

? Plan and coordinate travel itineraries, bookings, and logistics.

? Support with personal and professional events, meetings, or engagements as required.

5. Research & MIS Support

? Conduct basic research, prepare briefs, collect data, and create reports as required by the Director.

? Assist in preparing documents for reviews or presentations.

Skills & Requirements

?

Graduate

with 2-5 years of experience as a PA, EA, or Administrative Coordinator.

? Excellent written and verbal communication skills.

? Highly organized with strong time-management abilities.

? Discreet, reliable, and able to maintain strict confidentiality.

? Proficient in MS Office (Excel, Word, PowerPoint) and comfortable with technology tools.

? Ability to multitask and work in a fast-paced environment.

? Professional appearance and positive attitude.

Preferred Personality Traits

? Calm and composed under pressure.

? Proactive, solution-oriented, and quick with follow-ups.

? Strong interpersonal skills.

? High level of integrity and accountability.

Job Type: Full-time

Pay: ?20,000.00 - ?30,000.00 per month

Benefits:

Cell phone reimbursement
Work Location: In person