Job Description

SUMMARY

The Personal Assistant & Project Manager plays a dual role that is central to both the personal and professional effectiveness of the executive leadership. This role provides high-level administrative support to the CEO while managing and executing cross-functional projects to ensure timely delivery and alignment with company goals. The ideal candidate is a strategic thinker, detail-oriented executor, and agile communicator--capable of handling confidential information, daily operational logistics, and diverse project portfolios with efficiency and discretion.

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OVERALL RESPONSIBILITIES

Executive Support & Administrative Assistance

Manage daily calendars, schedule meetings, coordinate travel, and handle communications for the CEO

Prepare reports, presentations, memos, and correspondence with high attention to detail and clarity

Maintain strict confidentiality and professionalism in handling personal and business affairs

Organize and prioritize incoming requests, delegating or escalating as necessary

Act as a liaison between the CEO and internal/external stakeholders

Project Management & Strategic Execution

Plan, coordinate, and execute key projects across departments--ensuring timelines, budgets, and deliverables are met

Develop project charters, scopes, timelines, and reporting structures for internal initiatives

Facilitate meetings, document action items, and follow up on execution with accountable parties

Analyze data, track KPIs, and generate regular status reports for leadership review

Proactively identify risks and roadblocks, offering solutions and contingency plans

Cross-functional Coordination & Communication

Collaborate with teams across departments (sales, HR, finance, operations) to drive alignment and progress

Serve as a point of contact for internal queries on project timelines, deliverables, and dependencies

Assist with onboarding tasks, internal events, and company-wide initiatives as needed

Process Optimization & Workflow Management

Recommend and implement systems for improving personal workflows and company processes

Evaluate tools (e.g., project management, CRM, calendar tools) for effectiveness and usability

Develop SOPs and templates to streamline recurring tasks and standardize communications

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DELIVERABLES & KPIs

Project Completion Rate (target: 90%+ on-time delivery)

CEO Administrative Efficiency (measured through reduction in time spent on non-core tasks)

Stakeholder Satisfaction Score (internal/external responsiveness and quality feedback)

Number of Strategic Initiatives Managed per Quarter (target: 3-5 active projects)

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QUALIFICATIONS

Bachelor's degree in Business Administration, Communications, Operations, or a related field

2-5 years of experience in an executive assistant, operations, or project management role

Project Management certification (e.g., PMP, CAPM) is a plus

Strong knowledge of project management tools (Asana, Trello, ClickUp, or similar)

Proficient in Microsoft Office Suite and Google Workspace

Experience in a fast-paced, entrepreneurial, or start-up environment preferred

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REQUIRED SKILLS & ATTRIBUTES

Highly organized, resourceful, and detail-oriented

Excellent verbal and written communication skills

Strong problem-solving and analytical skills

Ability to multitask and manage shifting priorities with poise

Discretion and integrity when handling sensitive information

Strong interpersonal skills with a collaborative mindset

High degree of self-motivation and accountability

Job Type: Full-time

Pay: ?500,000.00 - ?800,000.00 per year

Benefits:

Food provided Health insurance
Work Location: In person