Job Description

SECRETARY/PERSONAL ASSISTANT

Main purpose of job

To provide a full secretarial and administrative support service to the Head of the Department.

Roles & responsibilities

1. Provide a full secretarial and administrative support service.

2. Maintain the diary and arrange appointments as necessary.

3. Type reports and routine correspondence from dictation or written sources.

4. Screen and respond to all incoming telephone calls and take action as appropriate.

5. Attend student and staff queries.

6. Checking emails on day to day basis.

7. Draft routine correspondence for approval and signature by Head of the Department.

8. Receive visitors to the office.

9. Open and distribute post.

10. Maintain the office filing system and all personnel records.

11. Make arrangements for any meetings required by the Head of the Department.

12. Assist during statutory bodies inspections.

13. Organising and recording meetings (Producing agendas and taking minutes).

Skills required

Educational qualification - Graduation / Under Graduation with any specialization

Minimum 3 years of experience

Hands on experience with MS - Office suit to produce correspondence and documents, to preparing presentation and report (typing, compiling, editing, designing and printing) and to maintain records, spreadsheets.

Excellent interpersonal skills

Good organizing skills

Job Type: Permanent

Pay: ?25,000.00 - ?28,000.00 per month

Benefits:

Health insurance
Schedule:

Day shift
Education:

Diploma (Preferred)
Experience:

total work: 1 year (Preferred)
Language:

English (Preferred)
Work Location: In person