Job Description

As an Assistant to the Managing Director, you will provide high-level administrative support, manage schedules, coordinate meetings, handle confidential information, and ensure efficient communication. Responsibilities include organizing travel arrangements, preparing reports, and liaising between the MD and internal/external stakeholders. The role demands discretion, strong organizational skills, and the ability to handle various tasks precisely and professionally.

Role of an Assistant to MD

Calendar Management:

Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time.

Communication Handling:

Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary.

Information Management:

Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the MD.

Meeting Coordination:

Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed.

Travel Arrangements:

Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning.

Project Support:

Assisting the MD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met.

Relationship Management:

Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the MD professionally.

Problem-solving:

Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary.

Event Planning:

Organizing and coordinating company events, conferences, or other functions that involve the MD's participation.
Requirements and skills

Work experience as an Assistant, Personal Assistant or similar role Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and the latest applications Excellent verbal and written communication skills Discretion and confidentiality High School degree
Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Education:

Bachelor's (Preferred)
Experience:

total work: 1 year (Preferred)
Language:

English (Preferred)
Work Location: In person