Job Description

ONLY FEMALE CANDIDATE ARE PREFERRED with Relevant Experience

About Us:

At Interiors by Ashwiinii Dongare, we believe every space should reflect the people living in it. Our designs combine elegance, practicality, and individuality to create truly personalized homes. We are seeking a responsible and proactive Personal Assistant to support our Director in both personal and professional tasks.

If you are organized, reliable, well-presented, and know how to multitask with attention to detail, we'd love to work with you.

Key Responsibilities:-

Executive & Daily Assistance

Maintain the Director's daily calendar, schedule appointments, and manage her meetings

Accompany her to meetings, take notes, and ensure she is well-prepared

Maintain confidentiality and professionalism in all interactions

Carry the Director's handbag, laptop, files, and personal items as required

Ensure her lunch box is packed, unpacked, and served as per routine

Pack or unpack materials, documents, and samples when traveling for work or meetings

Open car doors, help her in and out of the vehicle, and assist with general movement if carrying materials

Workplace & Personal Support

Ensure the Director's cabin and personal area remain clean, organized, and presentable

Coordinate with office staff or housekeeping to maintain cleanliness and comfort

Prepare, organize, and pack her essentials before site visits, meetings, or outstation travel

Assist in wardrobe preparation for professional events or meetings

Project Information & Updates

Keep detailed information of all ongoing and upcoming projects

Track the status, deadlines, and responsibilities of each project

Stay informed about site progress, material orders, client meetings, and designer updates

Act as a bridge between the Director and site supervisors, designers, vendors, and clients

Update her on urgent matters, delays, or milestones

Communication & Coordination

Respond to emails, calls, and messages on behalf of the Director as instructed

Coordinate with internal teams to schedule meetings, get updates, or collect files

Follow up with clients, vendors, and contractors on assigned matters

Remind the Director of deadlines, client commitments, or scheduled site visits

Travel & Errands

Plan, book, and manage travel arrangements -- cabs, flights, stays, and logistics

Accompany the Director on short work trips, site visits, or material purchases

Run personal errands including shopping, courier drop-offs, or pick-ups as directed

Required Qualifications & Skills:-

Minimum 2 years of experience in a personal assistant, executive assistant, or administrative role

Good understanding of professional and personal boundaries

Fluent in English, Hindi, and Marathi

Strong memory and the ability to stay updated on multiple projects simultaneously

Good organizational, time-management, and multitasking skills

Presentable, reliable, and discreet

Willing to be available beyond standard work hours when required

Proficiency in basic computer tasks (Word, Excel, WhatsApp, Email handling)

1. Schedule & Meeting Management

Organizing daily calendars, scheduling personal and professional meetings.

Reminding and preparing the director for meetings, including briefing notes.

Coordinating with other staff, family members, and professionals for seamless scheduling.

Managing travel arrangements for work or personal vacations.

2. Lifestyle & Personal Support

Handling personal errands such as family functions, event planning, and household coordination.

Managing digital communication, emails, and phone calls.

Ensuring work-life balance by structuring the day efficiently.

Assisting with leisure activities, hobbies, and relaxation time.

3. Health & Wellness Management

Scheduling and coordinating medical appointments, check-ups, and therapy sessions.

Tracking medication schedules and ensuring timely intake.

Researching and recommending fitness programs, personal trainers, or wellness routines.

Monitoring dietary preferences and restrictions to maintain a healthy lifestyle.

Coordinating meal planning based on dietary needs and preferences.

Arranging special dietary meals as per health goals or medical advice.

ONLY FEMALE CANDIDATE ARE PREFERRED with Relevant Experience

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Schedule:

Day shift
Experience:

Personal Assistant: 1 year (Required)
Language:

English Fluently (Required)
Work Location: In person