Job Description

Location: Jayanagar 3rd block

Day shift

5 Days working

9:30 to 6:30

Job Brief

We are seeking a highly responsible and organized Personal Assistance to support a leading family office setup in Bengaluru. The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. You will serve as a key point of contact between the family and internal/external stakeholders, managing a wide variety of personal and professional tasks.

Key Responsibilities

1. Communication & Liaison

Act as the primary point of contact between the family and the family office. Liaise with internal staff, external clients, vendors and service providers. Handle all personal and official work as required by family members.
2. Calendar & Schedule Management

Manage calendars for all four family members, including meetings, appointments and events. Prioritize and coordinate tasks and schedules effectively. Fix appointments and send reminders as necessary.
3. Travel & Event Coordination

Arrange travel, visas, accommodations and itineraries. Occasionally accompany family members on trips to assist during meetings and presentations. Coordinate and support the organization of personal and corporate events.
4. Documentation & Records

Maintain and keep track of personal documents (PAN, Aadhaar, passport, vehicle documents, etc.). Ensure timely renewal of documents such as insurance, driving license, digital signature, FASTag, etc. Maintain a structured filing system (both digital and physical). Keep an up-to-date emergency contact list and all relevant contact numbers.
5. Meeting Support

Attend confidential meetings and provide accurate transcription or minutes. Draft and circulate minutes of meetings and follow up with relevant stakeholders on action points.
6. Administrative Support

Prepare reports, presentations and briefs as required. Draft speeches or notes and compile background information for meetings. Maintain confidentiality and handle sensitive information with discretion.
7. Household & Staff Coordination

Monitor security and housekeeping arrangements at family residences. Coordinate with drivers and arrange for vehicles as per requirements. Collaborate with office staff and members for seamless operations.
Job Types: Full-time, Permanent

Pay: ₹60,000.00 - ₹65,000.00 per month

Benefits:

Health insurance Provident Fund
Application Question(s):

Looking for PA experienced candidates only, age below 35, looking for bangalore based candidates
Interested candidates can share your resume to recruit1@clintshr.com or 9740706061 - Manjunath

Experience:

Personal assistant: 2 years (Required)
Language:

Kannada (Required)
Work Location: In person