Job Description

Personal Assistant / House Manager

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Location:

Mumbai

Reporting To:

Senior Family Member

Requirement:

Immediate joining

Preference:

Only locally based candidates

Role Overview

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The position requires a highly reliable, organised, and street-smart professional who can operate as a Personal Assistant while handling household coordination. The role involves shadowing the principal, managing schedules, overseeing household operations, and ensuring smooth communication between personal, professional, and domestic responsibilities. The ideal candidate will be confident, quick-thinking, and able to take initiative independently.

Key Responsibilities

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Personal & Executive Assistance

Shadow the principal to provide real-time, hands-on support. Coordinate daily calendars and schedules to avoid conflicts or delays. Maintain organised data, documents, meeting notes, and follow-up trackers. Assist with communication, reminders, and time management.

Household & Staff Coordination

Liaise with the security team to plan movements and daily activities. Coordinate tasks with household staff and ensure proper execution. Monitor overall household functioning and proactively resolve issues.

Logistics, Errands & Daily Assistance

Manage airport assistance, arrivals, departures, and car coordination. Handle personal shopping, errands, and procurement of household items. Ensure all logistical arrangements are well planned and seamlessly executed.

Administrative Duties

Schedule meetings and appointments with internal and external parties. Maintain personal files and documents with strict confidentiality. Manage minor budgets, expenses, and maintain clarity in financial records.

Candidate Requirements

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Street-smart, confident, and able to take charge independently. Strong organisational and multitasking skills across personal, household, and administrative areas. Excellent communication, coordination, and follow-through abilities. Experience as a PA, EA, House Manager, or in hospitality/household management roles is preferred. Must be locally based in Mumbai with immediate availability. * Ability to stay calm under pressure, adapt quickly, and handle sensitive information discreetly.