Job Description

JOB PURPOSE:



Responsible for organizing, managing, and overseeing social events and activities, ensuring they

meet the needs and preferences of the individual or organization they support. This role also involves

accompanying the client or principal to events, providing on-the-day support, and handling all logistics

to ensure everything runs smoothly.



1. ACCOUNTABILITIES & RESPONSIBILITIES:



ACCOUNTABILITIES ACTIVITIES

1

Accompanying to Events

o Personally accompany the client to

high-profile events.

o Manage the logistics of the client's

schedule, ensuring timely arrivals and

departures.

o Handle any last-minute changes or

adjustments, such as seating

arrangements or transportation.

o Serve as the client's point of contact

during events, managing any

unforeseen circumstances or guest

interactions on their behalf.

o Ensure the client is fully prepared for

each event, including outfit

coordination, briefings on important

guests, and managing any last-minute

changes.

o Be present during the event to manage

any unexpected situations (e.g., dealing

with media or ensuring privacy) and

make sure the client's needs are met at

all times.

2 Personalized Support

o Coordinate personal travel,

transportation, and accommodations for

clients attending events.

o Assist with managing the client's

calendar, ensuring they are prepared

for upcoming events and meetings.

o Provide discreet assistance with any

personal or professional matters before,

during, or after events

3

Executive Support:

o Provide day-to-day administrative

support, managing schedules,

appointments, and meetings.

o Proactively manage the executives'

calendar, ensuring optimal time

management and avoiding scheduling

conflicts.

o Organize and prepare materials for

meetings

o Handle confidential and sensitive

information with the utmost discretion

and professionalism.

4

Vendor Management

o Source and negotiate with vendors

(caterers, entertainers, florists, etc.) to

ensure quality service and delivery.

o Coordinate logistics with vendors,

ensuring they meet deadlines and

agreed-upon terms.

o Monitor vendor performance and

troubleshoot any issues that may arise

during events.



Functional Skills:



1. Presentation Skills

2. A passion for fashion and knowledge of current trends.

3. Time Management skills

4. Negotiation skills

5. Interpersonal skills

6. Organizing skills

7. Client handling skills.

8. People Management skills



Behavioural skills



1. Maintaining high degree of confidentiality at all times

2. Self-starter

3. Process orientation

4. Methodical