Job Description

Job Summary:

We are seeking a highly organized, proactive, and tech-savvy Personal Assistant to support the daily operations of our e-commerce jewelry business. The ideal candidate will assist leadership with administrative tasks, staff coordination, and project follow-ups while helping ensure smooth execution across multiple digital platforms such as Amazon, Walmart, Shopify, and marketplaces. A strong understanding of e-commerce and interest in fine jewelry is a plus.

Key Responsibilities:

Act as the right hand to the E-Commerce Head/CEO, managing schedules, meetings, and communications Coordinate with internal teams (design, marketing, logistics, customer service) and external vendors (marketplace reps, photographers, renderers) Assist with listing management across platforms like Amazon, Walmart, eBay, Shein, and custom websites Track and follow up on project timelines (rendering, sample orders, new launches) Help prepare product data sheets, inventory lists, or upload feeds using Excel/CSV Handle email correspondence with marketplaces, partners, and service providers Maintain filing systems for product images, invoices, and compliance documents Support with influencer or brand collaboration outreach (e.g., for TikTok or Instagram content) Take notes during internal meetings and ensure task follow-ups are executed.

Requirements:

1-3 years of experience in a Personal Assistant, E-Commerce, or Operations Support role Strong knowledge of Excel, Google Workspace, and task management tools (Asana, Trello, or similar) Familiarity with Amazon Seller Central or Shopify (bonus) Excellent communication and time-management skills Interest in jewelry or fashion industry is a plus Ability to maintain confidentiality and handle multiple priorities
Job Type: Full-time

Pay: ?15,000.00 - ?20,000.00 per month

Schedule:

Day shift
Supplemental Pay:

Yearly bonus
Language:

English (Preferred)
Work Location: In person