People Operations & Executive Coordinator

Year    TN, IN, India

Job Description

About the Role



We're looking for a high-discipline, high-trust

People Operations & Executive Coordinator

to support the leadership team at Aeonn Ark Pvt Ltd -- a fast-scaling group of ventures spanning real estate, hospitality, coworking, and AI.

This role is a unique blend of:

Executive Assistant support

(calendars, meetings, documentation)

HR Coordination

(hiring pipeline, onboarding, offer rollout)

Operations Admin

(trackers, logistics, team rituals)
You'll work directly with the

Executive Director - Operations

,

Executive Director - Strategy

, and

Founder

, while collaborating with hiring managers across verticals.

Key Responsibilities (Expanded)



Executive & Calendar Management



Manage daily calendar, calls, internal reviews, and meeting logistics for the EDs and Founder Track follow-ups, prep meeting agendas, and send daily briefing summaries Coordinate travel, event invites, guest meetings, and block time for high-priority execution items Take notes during team or leadership meetings and circulate clear action items

HR & Hiring Coordination



Coordinate with recruiters, platforms, and internal vertical heads for hiring pipeline Schedule interviews, manage communication with candidates, and maintain interview tracker Collect candidate documents, manage trial periods, and record trial feedback from managers Prepare and follow through on offer rollouts, onboarding checklists, and access provisioning Maintain updated employee master file, org chart, and team directories

Documentation, SOPs & Tracker Management



Maintain and update all internal documentation: contracts, receipts, review trackers, ID logs, asset distribution sheets Own and update core trackers: hiring funnel, trial performance, onboarding, probation completions, exit checklists Assist in preparing internal decks for hiring reviews, monthly performance snapshots, and OKR audits Create templates for repetitive internal ops (e.g., hiring SOP, onboarding process, meeting checklist)

Admin & Office Coordination



Oversee daily office needs: stationery, printer, biometric, internet issues, pantry, and office access Coordinate with site admins for asset movement, housekeeping, courier dispatch, and vendor visits Maintain logs of incoming/outgoing items, visitor registers, and meeting room bookings Assist ED Ops in basic procurement (quotes, comparisons, approvals) and vendor coordination

Requirements



2-4 years experience in EA, Admin, or HR coordination roles Proficiency in

Google Workspace + MS Office (Excel, Word, PPT)

Excellent English (written + spoken) Strong follow-up, calendar discipline, and documentation hygiene Comfortable handling confidential leadership information Strong coordination skills across verticals
Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?35,000.00 per month

Benefits:

Health insurance Paid sick time Paid time off Provident Fund
Schedule:

Day shift Morning shift
Supplemental Pay:

Performance bonus
Work Location: In person

Application Deadline: 10/07/2025
Expected Start Date: 15/07/2025

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Job Detail

  • Job Id
    JD3825690
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    TN, IN, India
  • Education
    Not mentioned
  • Experience
    Year