Job Description

Details:
Mission and objectives:
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does -- in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life -- in its social, political, economic, civic and cultural dimensions -- her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens -- addressing inequity -- not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
Context:
UNV assignment is part of UNICEF's effort at encouraging a young workforce and building their capacity to contribute to results for children in their areas of interest. Under the close supervision and guidance of the Senior People & Culture Associate, the UNV - People & Culture Associate provides administrative, procedural, and operational support and assistance to the efficient implementation of Human Resources functions, particularly learning and development ensuring accurate and timely delivery that is following UNICEF HR rules and regulations.
Task description:
1. Support in learning & capacity development

• Supports in designing a calendarizing of learning and development events online and to ensure timely updates.
• Assists People & Culture (P&C) team in organizing and conducting courses, workshops and events by preparing and organizing the distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Support in drafting, and reviewing of terms of references for various learning and development initiatives and events
• Processes contracts for institutions providing training and learning activities, ensuring compliance with UNICEF rules and regulations.
• Assists in coordination of learning and development activities for UNVs, interns, and consultants.
• Design flyers, posters and other communication material for mobilization of learning and development activities
• Support in documentation of success stories, case studies, and lessons learned.
• Supports in planning and conducting knowledge sharing sessions for P&C.

2. Support in data analytics and internal communication (knowledge management)

• Compiles and analyses information and data related to staff for reports on learning trends.
• Analyzes, research, verifies, and compiles data which facilitates the preparation of learning and development and other workforce planning reports.
• Support the development and implementation of data collection systems to optimize data quality.
• Contribute to development and dissemination of newsletter and documentation of meetings.
• Support in timely updating of P&C SharePoint pages.

3. Support in budget management

• Support in regular monitoring of P&C budget and provide regular updates to the P&C to make in-formed decisions.

4. Other Tasks

• Assists in tracking, monitoring and analyzing UNV recruitment.
• Assists in preparation of onboarding package and schedule as well as orientation for new hires.
• Works with Senior HR Associate to update the buddy system and support assignment of buddies for new hires.
• Any other related tasks may be required or assigned by the supervisor.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/web-sites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Requirements:

• Minimum 03 years of professional work experience at the national and/or international level in Human Resources; experience working in the UN or other international development organization is an asset.
• Strong oral and written skills; good drafting, formulation, and reporting skills.
• Accuracy and professionalism in document production, editing and publishing.
• Proven ability to work with data, and visualization tools.
• Excellent interpersonal skills; culturally and socially sensitive.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Have affinity with or interest in UNICEF, volunteerism as a mechanism for durable development, and the UN System.
• Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.

Competencies and values:

• Adaptability and Flexibility
• Building Trust
• Client Orientation
• Commitment and Motivation
• Commitment to Continuous Learning
• Communication
• Creativity
• Empowering Others
• Ethics and Values
• Integrity
• Judgement and Decision-making
• Knowledge Sharing
• Planning and Organizing
• Professionalism
• Respect for Diversity
• Self-Management
• Technological Awareness
• Vision
• Working in Teams

Area(s) of expertise:

• Human resources

Required education level:
Bachelor's degree
Other information: New Delhi and the surrounding National Capital Region is a large and bustling metropolis of some 14 million people undergoing rapid changes. The capital city is an administrative, cultural and commercial center with modern amenities and well connected by air. It is a safe place with large expatriate community drawn from embassies, UN agencies, MNCs and foreign businesses. It has short moderate winter and long hot summer. Transport options include the metro rail, buses, radio cabs, autorickshaws etc. There are different phone networks available (fixed and mobile) and internet access is easy. However, to obtain a phone connection you are required to submit a photo and valid ID proof. The electricity network is 220 volts. Delhi is in security phase zero (0), so there is no security concern at this moment. Although English is generally used for official and business purposes, Hindi is the official language and is spoken by most of the people.
As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in New Delhi. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.
The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.
The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents - except for UN Community Volunteers), as well as final repatriation (if applicable). You can check full entitlements at https://app.unv.org/calculator .

• Monthly Voluntary Living Allowance (VLA): INR 64,961.50
• Entry lump sum (one-time payment): USD 400 (equivalent in INR)
• Relocation costs: $200 at beginning and end of assignment if duty station is outside of commuting distance (as determined by UNV)
• Exit allowance (paid on successful completion of the assignment): INR 5,413.46 for each month served, paid on completion of contract
• Insurance: Comprehensive coverage for health, life and malicious acts
• Annual leave: 2.5 days per month
• Learning: Access to UNV's learning and career development resources

For more information on entitlements, please read the Conditions of Service (https://explore.unv.org/cos).

Skills Required