Job Description

Payroll & Compliance Specialist
Location: Mohali / Chandigarh, India
Shift: Nighttime (U.S. Hours - 8:30 PM - 5:30 AM IST)
Type: Full-time, On-site
About the Role
We are seeking a highly organized and detail-oriented Payroll & Compliance Specialist to manage payroll operations, statutory compliance, and related reporting for our India and U.S. support teams.
This role requires a proactive professional with strong payroll experience, a solid understanding of Indian labor laws and statutory filings, and the ability to work with cross-border accounting and HR teams.
You'll ensure payroll accuracy, compliance, and smooth coordination between HR, accounting, and operations.
Key Responsibilities
Payroll Management

• Process monthly payroll for 100+ employees with complete accuracy and timeliness.
• Collect, verify, and reconcile attendance, leaves, and variable pay data.
• Ensure accurate calculation of base pay, overtime, bonuses, commissions, and reimbursements.
• Maintain payroll master data -- joiners, exits, and salary revisions.
• Prepare and share detailed payroll reports with management and the accounting team.
• Handle payroll queries from employees promptly and professionally.

Compliance & Statutory

• Manage all statutory filings -- PF, ESI, PT, TDS, and labor law requirements.
• Ensure timely deposits of statutory payments and returns.
• Maintain all statutory registers, employee records, and audit-ready documentation.
• Coordinate with legal or external consultants for labor law and taxation updates.
• Support the accounting team with statutory reconciliations and reports.

HR & Operations Support

• Collaborate with HR for onboarding and exit settlements.
• Track and manage employee reimbursements, incentives, and expense claims.
• Prepare and issue salary slips and Form 16.
• Support internal audits and provide documentation as required.
• Implement process improvements for faster, more transparent payroll workflows.

Skills & Qualifications

• Bachelor's or Master's degree in Accounting, Finance, or Commerce.
• 5+ years of experience in payroll and statutory compliance for Indian entities (100+ staff).
• Strong knowledge of Indian labor laws, PF, ESI, PT, and TDS.
• Hands-on experience with payroll software (GreytHR, Zoho People, QuickBooks Payroll, or similar).
• Strong Excel / Google Sheets skills for data validation and reports.
• Excellent attention to detail and accuracy.
• Clear English communication skills -- written and verbal.
• Proven ability to work independently and handle confidential information with discretion.
• Experience coordinating with U.S.-based teams is a plus.

KPIs / Success Metrics
100% on-time payroll processing.

Skills Required