Job Description

The job details of a Personal Secretary to a Managing Director can vary depending on the organization and the specific needs of the Managing Director. However, typical responsibilities may include: 1. Calendar Management: Organizing and managing the Managing Director's schedule, including scheduling meetings, appointments, and travel arrangements. 2. Communication: Screening and managing phone calls, emails, and other correspondence on behalf of the Managing Director. This may involve responding to routine inquiries, drafting correspondence, and prioritizing messages. 3. Meeting Support: Preparing agendas, taking minutes, and coordinating logistics for meetings attended by the Managing Director. This may include arranging meeting rooms, preparing materials, and ensuring that participants are informed and prepared. 4. Travel Arrangements: Making travel arrangements for the Managing Director, including booking flights, accommodations, transportation, and visas as needed. This may also involve preparing travel itineraries and ensuring that all travel-related documents are in order. 5. Document Management: Organizing and maintaining documents, files, and records related to the Managing Director's work. This may include preparing reports, presentations, and other documents as requested. 6. Liaison: Serving as a liaison between the Managing Director and other staff members, departments, clients, and external stakeholders. This may involve relaying messages, coordinating information flow, and facilitating communication. 7. Confidentiality: Maintaining strict confidentiality and discretion in handling sensitive information, such as confidential company matters, personnel issues, and executive decisions. 8. Special Projects: Assisting the Managing Director with special projects, initiatives, and tasks as needed. This may involve conducting research, gathering data, and providing support on strategic initiatives. 9. Administrative Support: Providing general administrative support to the Managing Director, such as managing expenses, filing documents, and performing other administrative tasks as required. 10. Relationship Management: Building and maintaining relationships with key stakeholders, both internally and externally, on behalf of the Managing Director. Overall, the role of a Personal Secretary to a Managing Director is to provide comprehensive administrative support, manage day-to-day tasks, and facilitate the efficient operation of the Managing Director's office. It requires strong organizational skills, attention to detail, discretion, and the ability to multitask effectively.

Job Type: Full-time

Pay: ₹30,000.00 - ₹38,307.09 per month

Work Location: In person