Job Description

PA to the Principal

Essential

Master's degree (preferably M.B.A. -- Finance/HR/Management or related, M.Com.) with

First Class

(or equivalent CGPA). Minimum

3 years

of experience as a Personal Assistant, Executive Assistant, or Office Administrator in an academic, corporate or government environment. Experience in higher education is preferred.

Excellent command of English

(written & spoken); proficiency in the local/state language is desirable.

Advanced proficiency in MS Office

: Word, Excel (including basic formulas, pivot tables), PowerPoint and Outlook (calendar & mail management). Strong ability to maintain confidentiality and manage sensitive information.

Core Skill Sets & Competencies

Communication:

Excellent written and verbal skills; strong drafting skills for letters, memos, reports, and official emails.

Organization & Time Management:

Exceptional calendar management, scheduling, task prioritization and follow-up.

Technology & Tools:

Expert in MS Office; comfortable with video-conferencing tools (Zoom/Teams/Google Meet), and basic office IT troubleshooting.

Secretarial Skills:

Minute-taking, preparing agendas, filing and record-keeping, drafting official correspondence.

Interpersonal Skills:

Ability to liaise with faculty, students, administrative staff, external agencies and vendors diplomatically.

Confidentiality & Discretion:

Handles sensitive academic, HR and financial information with integrity.

Problem Solving & Initiative:

Resourceful, anticipates needs, handles issues independently and escalates appropriately.

Event & Travel Coordination:

Arranges travel, accommodation, campus visits, and coordinates events, workshops and convocations.

Numeracy & Data Handling:

Basic comfort with numbers, budgets, reimbursement claims and simple data reports. *

Multitasking & Stress Management:

Works well under deadlines and during peak academic cycles.