Job Description

:
For Three Department HOD's (EPSE/FGD/BTG Gadarwara)

• Coordinated travel arrangements (flight bookings, hotel , transportation) for HODs of three departments, ensuring smooth logistics for their business trips.
• Managed post-tour reimbursements and claims, including mileage, mobile, data card, broadband, and medical expenses for department HODs.
• Regularized employee attendance on behalf of the HODs and handled monthly man-hour bookings and schedule updates.
• Ensured timely coordination of employee confirmations, resignations, and pending applications in HOD's workflow.
• Provided consistent communication with sites regarding HODs travel plans to ensure proper site readiness.

IT Coordination:

• Created and processed requests for temporary/permanent laptops for employees, liaising with IT for equipment allocation.
• Managed access control requests for folder and software access based on employees' work requirements, ensuring data security and compliance.
• Coordinated the creation and renewal of TPC ADID for employees and ensured smooth IT onboarding for new hires by allocating systems with necessary software.
• Handled seat transfers, LAN connectivity, and system relocation requests in coordination with the IT team to maintain workplace efficiency.
• Verifying semi-annual reviews of the file server's folder access matrix to ensure appropriate permissions and access levels.

Administration Support:

• Managed and regularized employee attendance and leave records on behalf of the HODs to ensure compliance with company policies.
• Organized and managed stationary inventory for Vadodara and Hazira offices, ensuring timely distribution of supplies to employees.
• Coordinated logistics for meetings, including booking conference rooms and organizing snacks, tea, or lunch for scheduled meetings and client/vendor visits.
• Assisted with the approval process for flight tickets, TEMS claims, and vendor interactions for office supplies.
• Ensured confidentiality by verifying the transfer of personal data for resigned employees on their last working day
• Supported HR with goals cascading and goal setting for Performance Management System (PMS), ensuring employee alignment with organizational objectives.
• Generating Air-way Bill and Processing International courier Bills.
• PR Preparation and salary bill Processing of Office Boy assigned to HOD.
• Coordinated birthday celebrations and long-service award distributions for employees in alignment with HR policies