Job Description

PA to PD and IT coordinator for Gadarwar...LNT/PTPAICFG/1348756


LTPO-L&T Energy-CarbonLite SolutionsVadodara
Posted On
26 May 2025
End Date
22 Nov 2025
Required Experience
6 - 7 Years

Skills
Knowledge & Posting Location


ADMINISTRATION


Minimum Qualification


MASTER OF COMMERCE (MCOM)




For Three Department HOD's (EPSE/FGD/BTG Gadarwara)

Coordinated travel arrangements (flight bookings, hotel , transportation) for HODs of three departments, ensuring smooth logistics for their business trips.

Managed post-tour reimbursements and claims, including mileage, mobile, data card, broadband, and medical expenses for department HODs.

Regularized employee attendance on behalf of the HODs and handled monthly man-hour bookings and schedule updates.

Ensured timely coordination of employee confirmations, resignations, and pending applications in HOD's workflow.

Provided consistent communication with sites regarding HOD's travel plans to ensure proper site readiness.

IT Coordination:

Created and processed requests for temporary/permanent laptops for employees, liaising with IT for equipment allocation.

Managed access control requests for folder and software access based on employees' work requirements, ensuring data security and compliance.

Coordinated the creation and renewal of TPC ADID for employees and ensured smooth IT onboarding for new hires by allocating systems with necessary software.

Handled seat transfers, LAN connectivity, and system relocation requests in coordination with the IT team to maintain workplace efficiency.

Verifying semi-annual reviews of the file server's folder access matrix to ensure appropriate permissions and access levels.

Administration Support:

Managed and regularized employee attendance and leave records on behalf of the HODs to ensure compliance with company policies.

Organized and managed stationary inventory for Vadodara and Hazira offices, ensuring timely distribution of supplies to employees.

Coordinated logistics for meetings, including booking conference rooms and organizing snacks, tea, or lunch for scheduled meetings and client/vendor visits.

Assisted with the approval process for flight tickets, TEMS claims, and vendor interactions for office supplies.

Ensured confidentiality by verifying the transfer of personal data for resigned employees on their last working day

Supported HR with goals cascading and goal setting for Performance Management System (PMS), ensuring employee alignment with organizational objectives.

Generating Air-way Bill and Processing International courier Bills.

PR Preparation and salary bill Processing of Office Boy assigned to HOD.

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Coordinated birthday celebrations and long-service award distributions for employees in alignment with HR policies