Job Description

Job Title:

Personal Assistant to Managing Director (Admin Coordination) - Lucknow Head Office

Location:

Lucknow, Uttar Pradesh (On-site, Gomti Nagar, Corp Office)

Company:

UP Industrial Consultants Ltd. (UPICON) - A semi-government consultancy organization supporting MSMEs and government programs.

Role Summary

CXO-level

Personal Assistant

role providing end-to-end support to the Managing Director and coordinating with the Admin Head for office operations, compliance, and stakeholder management. This is

not a generic office/admin role

--it requires maturity, discretion, and experience in senior management support.

Key Responsibilities

Manage MD's calendar, travel, and day plans; anticipate changes and resolve conflicts. Draft confidential correspondence, minutes, and presentations; maintain accuracy and protocol. Track approvals, action items, and follow-ups across departments; maintain MIS dashboards. Liaise with government departments, vendors, and internal teams for MD's engagements. Coordinate with Admin Head for office readiness, vendor/procurement support, and event logistics. Ensure compliance documentation and record management for MD's office.

Candidate Profile

Education:

Graduate (any discipline); PG preferred.

Experience:

5-10 years as PA/EA/Executive Secretary to MD/CEO/CXO in PSU/semi-government/large corporate setups.

Skills:

Advanced MS Word, Excel, PowerPoint; strong English & Hindi communication; ability to handle extended hours and short-notice travel arrangements for MD.

Work Conditions:

On-site at Lucknow HO; local travel for vendor management; occasional inter-city travel.

Can also apply via email:

Romit.Rajan@upicon.in, hr@upicon.in
Subject: "PA to MD - UPICON"

Keywords:

Personal Assistant to MD; Executive Secretary; EA to CXO; MD Office; Confidential Correspondence; Minutes & MIS; Government Liaison; Protocol; Admin Coordination; Vendor Management; Procurement; Event Coordination; PowerPoint; Excel; Hindi; Lucknow; On-site

Job Type: Full-time

Pay: Up to ₹420,000.00 per year

Benefits:

Cell phone reimbursement Flexible schedule Health insurance Life insurance Paid sick time Paid time off
Work Location: In person