Job Description

OBJECTIVE:

To provide comprehensive, administrative and secretarial support to the Chairman, ensuring smooth management of day-to-day operations, smooth coordination of office operations, public relations, and communication with stakeholders, constituents, and government departments.

KEY RESPONSIBILITIES:

Administrative Support

Manage the Chairman's schedule, appointments, travel arrangements. calendar, and public events Prepare and organize meetings, agendas, minutes, and follow-ups. Handle confidential documents and ensure proper filing and record-keeping. Draft and manage correspondence, including letters, emails, press releases, and social media updates. Research and prepare briefs, notes, and speeches for media interactions. Track bills, policies, and government announcements relevant to the Chairman's interests.

Communication Management

Draft, proofread, and manage correspondence, emails, reports, and presentations. Act as a point of contact between the Chairman and internal/external stakeholders. Manage social media presence and official communication channels. Coordinate with media personnel for interviews, coverage, or press events. Assist in drafting speeches, public statements, and policy positions

Coordination

Coordinate events, meetings, and special projects as directed by the Chairman. Support committee work and institutional planning initiatives. Ensure proper protocol and coordination with local and government bodies during events.

Documentation & Records

Maintain proper documentation of all files related to the Chairman's office. Organize archives and ensure accessibility for reference and compliance.

Travel & Logistics

Manage travel itineraries, bookings, accommodations, and expense reports. Prepare briefing materials and schedules for trips, conferences, and events.

Office Management

Ensure the Chairman's office is well-organized and operational. Procure office supplies and handle basic budget management if required.

Confidentiality & Professionalism

Maintain the highest level of discretion and integrity. Handle sensitive information with utmost confidentiality.

QUALIFICATIONS & SKILLS:

Master' Degree in Business Administration (MBA) Graduate / Post Graduate (preferably in Political Science, Public Administration, English or related field) can also be considered 3-5 years of experience as a PA/Executive Assistant or in a similar role Prior experience in political, government, or administrative support preferred Excellent verbal and written communication skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and social media platforms. Strong organizational and multitasking abilities, communication, interpersonal skills High level of discretion, diplomacy, and professionalism Strong interpersonal skills and a collaborative attitude Ability to work under pressure and meet deadlines Excellent command over English and Odia language (spoken & written) Ability to multitask, handle pressure, and work in a dynamic political environment
Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?35,000.00 per month

Benefits:

Paid sick time Provident Fund
Education:

Master's (Preferred)
Experience:

Office management: 3 years (Required)
Language:

Odia (Preferred)
Willingness to travel:

25% (Preferred)
Work Location: In person

Speak with the employer

+91 8249779019