Job Description

We're hiring an outsourced Administrative Partner in HR & Operations to serve as the COO's (and occasionally the CEO's) trusted support system. You'll oversee end-to-end back-office operations, allowing leadership to prioritize growth. This role requires excellence in HR administration, executive support, event/podcast coordination, and managing executive relationships.

The role requires availability during Pacific Time Zone hours.

Key Responsibilities:

HR Operations & Compliance

Process payroll and contractor payments, ensuring accuracy. Manage benefits programs and vendor coordination. File registrations, reports, and compliance documents. Draft/update HR handbooks and policies; lead training initiatives. Conduct I-9 checks and background screenings. Maintain equity records through Carta.

Executive & Administrative Support

Own executive scheduling, meetings, and logistics. Arrange calls, offsites, and public appearances. Handle communications on behalf of the COO/CEO. Oversee event and podcast logistics, guest prep, and follow-up.

Relationship Management & Customer Service

Act as a liaison between C-suite and stakeholders. Provide white-glove support to leaders, partners, and investors. Identify opportunities to improve executive processes.

Skills & Experience Needed:

Expertise with payroll, HRIS, benefits platforms, and compliance systems. Proficiency with Carta equity management. Mastery of Google Workspace, Office 365, Zoom, Slack, ClickUp, DocuSign, and related tools. Strong ability to manage calendars, relationships, and communications with discretion.

Why You'll Succeed:

You excel in dynamic environments and create structure. You're proactive in anticipating leadership needs. You have a proven history of building HR/ops functions from the ground up.

How to Apply:

Please send your

resume, cover letter, and a 2-5 minute video introduction describing relevant experiences to

to

sheheryar@coachakenterprises.com

with

cc to admin@coachakenterprises.com

.

Job Type: Full-time

Pay: ?69,000.00 - ?96,000.00 per month

Application Question(s):

Do you have atleast 5 years of experience providing executive-level administrative support to C-level leaders? (Yes/No) Do you have atleast 5 years of experience processing U.S. payroll, including 401(k) deductions and employer match calculations? (Yes/No) Have you ever managed or helped organize an executive offsite, company-wide event, or podcast guest process? (Yes/No) Have you used payroll/HR platforms like Gusto, Rippling, ADP, Zenefits, BambooHR, Workday, Carta, and Others like it? (Yes/No) Do you have experience filing I-9, W-4, and state tax forms for employees in multiple states of America? (Yes/No) Do you have experience managing equity and cap tables using platforms like Carta, including processing option grants, tracking vesting schedules, preparing grant letters/board resolutions, and coordinating with legal for compliance? (Yes/No)
Education:

Bachelor's (Preferred)
Language:

* English (Required)