Job Description

Candidate File Documentation & Maintenance

Collect, organize, and maintain complete documentation files for each nurse undergoing the OSCE preparation and registration process.

Ensure all documents (passports, nursing degrees, experience letters, police clearances, IELTS/OET, etc.) are valid, updated, and meet NCNZ and immigration requirements.

Track and update document checklists for each applicant at every stage (e.g., OSCE eligibility, OSCE booking, IQN pathway progress).

2. OSCE Preparation Document Handling

Manage internal documents related to OSCE support services, including:

o OSCE training summaries and attendance logs

o Learning progress trackers

o Trainer-assessed skill checklists

o Mock test records and feedback reports

Coordinate with training providers or partners (in NZ or India) for any documentation needed for OSCE bookings.

3. Compliance & Confidentiality

Ensure strict compliance with data protection regulations (GDPR, HIPAA, etc.) while handling sensitive client information.

Keep client files audit-ready for internal reviews and potential migration authority checks.

Flag missing or expired documentation and follow up with applicants accordingly.

4. Coordination & Support

Liaise with internal teams (counsellors, visa officers, registration advisors) to share updated documentation status.

Coordinate with overseas training institutes or clinical educators if specific documents are needed.

Prepare compiled documentation bundles required for OSCE registration, CAP applications, or IQN pathway processing.

Qualifications & Skills:Essential:

Bachelor's degree (preferably in Nursing, Healthcare Management, or Administration).

At least 1-2 years of experience in documentation, compliance, or administration in the healthcare or migration sector.

Familiarity with the NCNZ registration process, CAP program, and OSCE requirements.

Excellent command of English (written and spoken) and professional email communication.

Advanced skills in MS Office (Excel, Word) and file management systems.

Desirable:

Prior experience in a migration consultancy, international education, or nursing registration support role.

Knowledge of nursing frameworks (NMC, NCNZ, AHPRA) and common overseas nurse pathways.

Experience using CRM tools or applicant tracking software.

Key Competencies:

Attention to detail and data accuracy

Strong organizational and file management skills

Ability to manage multiple clients and deadlines

Professional integrity and confidentiality

Strong coordination and internal communication skills

Job Type: Full-time

Pay: ?25,000.00 - ?35,000.00 per month

Benefits:

Paid sick time
Education:

Secondary(10th Pass) (Preferred)
Work Location: In person