Job Description

Role Overview

The Order Processing & Vendor Coordination Executive is responsible for preparing the

Order Processing File

, validating order details, conducting stock checks, and coordinating with vendors to source books that are not available in inventory.
This role ensures accurate order mapping, timely procurement, and profitable negotiations.

Key Responsibilities1. Order Processing File Creation

Download new POs daily. Extract SKU, title, price, quantity, and PO details into the master processing file. Validate the correctness of data and flag discrepancies. Organize the file for actionable insights (Available / Needs Procurement / OOS).

2. Stock Checking & Inventory Validation

Check stock availability via ERP / Excel inventory sheet. Categorize items:

Available

Low Stock

Not Available (requires sourcing)

Highlight urgent / high-value items for priority handling.

3. Vendor Coordination & Procurement Support

For all items

not in stock

:

Contact approved vendors, publishers, and distributors. Share SKU list for availability confirmation. Collect rates, lead times, and stock status. Negotiate for the best possible purchase rate to protect margins. Update the processing file with: Vendor name Final negotiated rate Committed delivery timeline Minimum order quantity (if any)

4. Margin & Feasibility Check

Compare PO selling price vs. vendor rate Flag low-margin or negative-margin SKUs Provide recommendations to the Ops Manager regarding feasibility

5. Inter-Department Coordination

Share final processing file with the

Procurement Team

for PO placement. Update the

Warehouse Team

on items ready for picking. Coordinate with the

Finance Team

for rate confirmations (if required).

6. Reporting & Documentation

Maintain daily logs of: POs processed SKU sourcing status Vendor negotiations Procurement completion status Prepare end-of-day summary for Operations Manager.

Skills Required

Strong Excel / Google Sheets skills Strong communication for vendor negotiation Knowledge of book distribution (preferred) Experience with e-commerce backend (Wholesale/MFN/FBM) is a plus Good analytical mindset for margin evaluation Fast learner, process-oriented, detail-focused

What We Offer

Competitive salary Fast-growing work environment Stable, long-term role with process ownership Exposure across operations, inventory, finance & vendor management

How to Apply

Submit your CV to:

hr@arbtech.in

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Paid sick time Paid time off Provident Fund
Work Location: In person