Job Description

Position:

Operations Associate/ Officer

Location:

New Delhi

Department:

CEO's Office
====================================================

Reports To:

Executive Assistant to CEO

Job Type:

Full-Time

Job Overview

================



The

Operations Officer - CEOs Office

will support the operational functions of the CEO's Office. This is an early-career role suited for a motivated and detail-oriented individual eager to learn and contribute across a range of tasks. The role includes assisting with administrative operations and project coordination, to ensure the smooth functioning of the CEO's Office. The ideal candidate is a proactive, organized, and detail-oriented individual with excellent research, analytical and communication skills.

Key Responsibilities:

Operations & Administrative Support

========================================

Oversee daily operations of the CEO and Chairperson's Office to ensure seamless coordination and workflow.



Manage calendars, schedule meetings, and coordinate logistics, including travel and related arrangements.



Handle incoming and outgoing communication, including phone calls, WhatsApp messages, and emails, ensuring timely responses and follow-ups.



Organize meetings by preparing agendas, recording minutes, and tracking follow-up actions.



Liaise with internal teams for timely communication and execution of tasks and deliverables.



Support the planning and execution of events, workshops, and both in-person and virtual engagements.



Track progress on projects, maintain timelines, and ensure deadlines are met.



Maintain accurate, well-organized, and confidential records, reports, and reference materials.



Update internal knowledge repositories and ensure documentation is current and accessible.

Logistics & Travel Management

==================================

Coordinate domestic and international travel, including flights, accommodations, visas, and transportation.



Manage all travel-related documentation and compliance requirements.



Prepare detailed itineraries, handle last-minute changes, and ensure smooth execution of travel plans.



Submit expense reports in accordance with financial policies and maintain travel-related records for budget tracking.

Confidentiality and Discretion:

Handle sensitive information with strict confidentiality and professionalism.



Uphold ethical standards and exercise sound judgment in all communications and interactions on behalf of the CEO's office.

Qualification and Skills:

Bachelor's or Master's degree in Business, Operations, Administration, or related fields.



2+ years of experience working in a Founder's Office or assisting CXO-level executives.



Strong analytical and research skills.



Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).



Excellent written and verbal communication skills in English.



High attention to detail, with strong organizational and time-management abilities.



Proactive, self-motivated, and a quick learner.



Ability to work independently and collaboratively within a team.

Number of Vacancies:

1

Location:

New Delhi
=======================