Job Description

Job Summary

We are seeking a highly organized and proactive Operations Executive to support our team in managing daily operations, coordinating projects, and ensuring efficient office management. The ideal candidate will possess strong administrative skills, be detail-oriented, and have experience in event planning, bookkeeping, and executive support. This role offers an exciting opportunity to contribute to a dynamic organization by streamlining processes and supporting leadership with a variety of administrative tasks.

Responsibilities

Oversee and coordinate daily office operations to ensure smooth workflow Manage calendar scheduling and appointment setting using Microsoft Outlook Calendar and Google Workspace Provide executive administrative support, including document proofreading, transcription, and data entry Assist with event planning and project coordination to facilitate company initiatives Handle bookkeeping tasks using QuickBooks and maintain accurate financial records Manage front desk duties, including multi-line phone systems, customer service, and greeting visitors Organize files, maintain records, and ensure proper filing systems are in place Utilize office management software such as Microsoft Office Suite and DocuSign for document processing Support personal assistants or senior executives with administrative tasks as needed Ensure office supplies are stocked and manage vendor relationships for office needs Maintain high standards of phone etiquette and professional communication at all times

Skills

Proven experience in office management, administrative support, or related roles Strong organizational skills with the ability to multitask effectively Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools Experience with QuickBooks, bookkeeping, and basic accounting practices Excellent typing speed and transcription skills for accurate documentation Ability to coordinate projects efficiently while managing multiple deadlines Exceptional proofreading skills to ensure accuracy in all documents Familiarity with multi-line phone systems and front desk operations Strong customer service orientation with professional phone etiquette Knowledge of event planning logistics and project coordination techniques Ability to adapt quickly to new software platforms like DocuSign and Microsoft Outlook Calendar Demonstrated ability to work independently with minimal supervision while maintaining team collaboration
Pay: ?20,000.00 - ?30,000.00 per month

Benefits:

Health insurance
Work Location: In person