Job Description

Job Title: Operations Executive

Department: Operations

Reports To: Operations Manager / General Manager

Job Summary:

The Operations Executive is responsible for overseeing daily operational activities, ensuring smooth stock management, accurate reporting, and maintaining performance standards across all departments. This role includes taking charge of supervisory duties during staff absences and supporting continuous process improvement.

Key Responsibilities:

1. Stock Management & Inventory Control

Conduct regular stock taking and cycle counts to ensure inventory accuracy. Reconcile physical stock with system records and identify discrepancies. Coordinate with procurement and warehouse teams for stock replenishment and adjustments. Maintain proper documentation and reports for all stock activities. Monitor stock movement to reduce wastage, overstocking, or shortages.

2. Reporting & Documentation

Prepare and submit daily, weekly, and monthly operational reports. Analyse operational data to identify trends, variances, and areas for improvement. Generate inventory, manpower, and performance-related reports for management review. Ensure timely and accurate submission of all reports as per company standards.

3. Supervisory Responsibilities

Act as the point of contact and take charge of supervisor duties in their absence. Oversee day-to-day operations and ensure workflow continuity during staff leave. Support and guide team members to meet performance and productivity targets. Enforce company policies, safety standards, and operational procedures.

4. Performance Monitoring

Monitor and evaluate the performance of all departments under operations. Track key performance indicators (KPIs) and prepare performance dashboards. Identify process gaps and recommend corrective actions. Support implementation of continuous improvement initiatives.

5. Coordination & Communication

Liaise with different departments to ensure operational alignment. Report operational challenges and propose practical solutions to management. Assist in organizing training sessions to improve team efficiency and knowledge.

Qualifications & Requirements:

Diploma or Bachelor's Degree in Business Administration, Operations Management, Supply Chain, or related field. Minimum 2-3 years of experience in operations, stock/inventory management, or supervisory role. Strong analytical and reporting skills. Proficient in MS Office (especially Excel) and inventory management systems. Good leadership, communication, and problem-solving abilities. Ability to work independently and handle multiple responsibilities.

Key Competencies:

Attention to detail and accuracy. Strong organizational and time management skills. Team leadership and accountability. Proactive and results-oriented mindset. Integrity and reliability in handling operational data.
Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?25,000.00 per month

Work Location: In person