Job Description

This role is for one of our clients

Industry: Operations
Seniority level: Mid-Senior level

Min Experience: 5 years
Location: Bangalore
JobType: full-time
We are seeking a

seasoned Administrative & Operations professional

to ensure seamless day-to-day functioning of our organization. This role blends

administration, procurement, IT coordination, and stakeholder management

--ideal for someone who thrives in multitasking, problem-solving, and keeping operations running smoothly.
The successful candidate will bring

5-10 years of experience

, strong organizational skills, and the ability to balance detail with efficiency while supporting both leadership and staff.

Key Responsibilities

1. Office & Administrative Management
Oversee daily office operations, ensuring policies and processes are followed.
Maintain accurate documentation, records, and filing systems (digital & physical).
Provide executive support, including travel planning, calendar scheduling, and meeting coordination.
Safeguard confidential information with the highest level of integrity.
2. Procurement & Vendor Relations
Lead procurement activities: vendor identification, quotation evaluation, negotiation, and purchase order issuance.
Build and maintain vendor partnerships to ensure cost efficiency and service quality.
Monitor office supplies and inventory, maintaining optimal stock levels within budget.
Ensure procurement compliance with internal and regulatory standards.
3. IT Support & Coordination
Act as the first point of contact for IT issues--basic troubleshooting for hardware, software, and connectivity.
Coordinate with IT vendors/partners to resolve technical issues promptly.
Oversee system licenses, office equipment maintenance, and IT-related documentation.
Support adoption of digital tools and assist in implementing new technology solutions.
4. Communication & Stakeholder Coordination
Serve as a bridge between leadership, employees, and external partners.
Draft clear and professional correspondence, reports, and memos.
Organize internal meetings, workshops, and external corporate events.
Foster cross-departmental collaboration to enhance operational efficiency.
5. Reporting & Presentations
Prepare polished reports, dashboards, and business presentations for leadership.
Support management with data collection, analysis, and insights for decision-making.
Ensure accuracy, clarity, and impact in all reports and communication materials.

Skills & Competencies

Operational Excellence

- Strong organizational and multitasking ability.

Procurement & Negotiation

- Proven experience managing vendors and contracts.

IT Savvy

- Comfortable troubleshooting and coordinating tech-related needs.

Communication

- Strong written and verbal skills with stakeholder-facing confidence.

Collaboration

- Team player who ensures smooth coordination across functions.

Presentation Skills

- Ability to design impactful reports and presentations.

Tech Proficiency

- Advanced MS Office (Word, Excel, PowerPoint, Outlook).

Qualifications

Bachelor's degree in Business Administration, Management, or related discipline (Master's preferred).
5-10 years' experience in

administration, procurement, or office operations

.
Demonstrated ability to manage multiple priorities in fast-paced environments.
Strong problem-solving and time-management skills with a proactive mindset.