Job Description

Job Title:

Operations Executive - Export & Import

Location:

Andheri East, Mumbai

Experience Required:

3-5 years in Import/Export operations

Qualification:

Minimum B.Com (MBA preferred)

Gender Preference:

Male candidates preferred (open to all)

Job Overview:

We are seeking a detail-oriented and proactive

Operations Executive - Export & Import

to manage and coordinate international trade operations. The ideal candidate will have hands-on experience in handling export/import documentation, coordinating with suppliers and freight agents, and ensuring smooth shipment processes from order confirmation to final delivery.

Key Responsibilities:1. Documentation & Compliance

Prepare, verify, and manage all export/import documentation including: Purchase Orders (PO), Sales Contracts (SC), Proforma Invoices (PI) Commercial Invoices, Packing Lists, Certificate of Origin, BL, Switch BL, Telex Release, etc. Ensure accuracy and compliance of documents with international trade regulations and company standards. Coordinate with inspection agencies (BV, SGS, or equivalent) for product inspection and certification as required. Maintain updated records of all shipments, documents, and correspondence.

2. Coordination & Communication

Liaise with buyers, suppliers, freight forwarders, and shipping agents to ensure timely movement of goods. Follow up with suppliers for cargo readiness and coordinate with logistics teams for shipment booking. Handle customer queries regarding shipment status, schedules, and documentation. Provide packaging, marking, and shipping instructions to suppliers and agents.

3. Shipment & Logistics Management

Arrange and monitor all shipment activities--sea, air, or courier--ensuring timely dispatch and delivery. Track shipment movements and update customers and internal teams accordingly. Coordinate with freight agents for booking, documentation, and customs clearance. Support the logistics team in resolving delays, discrepancies, or damages during transit.

4. Financial & Administrative Responsibilities

Monitor and follow up on customer payments as per agreed terms. Support in preparing cost sheets, freight comparisons, and other commercial documentation. Maintain and update MIS reports for export/import operations.

Key Skills & Competencies:

Strong knowledge of

export/import documentation

and international trade procedures. Excellent command of

English communication

(written and verbal). Proficiency in

MS Office (Word, Excel, Outlook)

and documentation software/tools. Ability to

manage multiple stakeholders

(buyers, suppliers, freight agents). Strong

follow-up, coordination, and problem-solving skills.

Detail-oriented with a focus on

accuracy and compliance.

Ability to work independently and handle end-to-end export/import operations.

Preferred Industry Background:

Candidates from

any industry

with relevant

hands-on experience in export/import transactions and documentation

will be considered.

Job Types: Full-time, Permanent

Pay: ₹360,000.00 - ₹500,000.00 per year

Benefits:

Health insurance Provident Fund
Work Location: In person