Job Description

Job Overview:
We are seeking a proactive and highly organized Operations Assistant to support the CEO and cross-functional teams. This role combines calendar and event coordination, team communication, and light content management to ensure smooth day-to-day operations. The ideal candidate is detail-oriented, tech-savvy, and comfortable working independently in a remote, fast-paced environment.
Key Responsibilities:
Calendar & Scheduling Support

• Manage and update the CEO's calendar, including scheduling meetings and reflecting changes tied to events and team priorities.

• Coordinate across time zones to ensure efficient scheduling and avoid conflicts.
• Event & Team Coordination

• Update event details and related documentation in SharePoint, ensuring accurate, real-time access for all team members.

• Collaborate with the events team to support planning and logistics for internal and external events.

• Provide administrative support for event execution, including communication and follow-ups.
• Social Media & Website Updates

• Support in creating and posting content on company social media channels.

• Assist in updating event pages and website copy to reflect the latest offerings and schedules.
• Communication & Documentation

• Facilitate coordination between teams, ensuring timely sharing of updates and action items.

• Maintain documentation, templates, and briefing materials across platforms like SharePoint.

• Assist with preparing light communication drafts, reports, or summaries as needed.

• 2-6 years of experience in operations, administrative support, or coordination roles.

• Prior experience supporting senior leadership is a plus.

• Strong written and verbal communication skills.

• Proven ability to work across multiple tools: Microsoft Office Suite, Google Workspace, SharePoint, Zoom, and social media platforms.

• Ability to work independently, handle multiple priorities, and maintain confidentiality.

• Willingness and availability to work US time zone hours.

• Familiarity with event planning and coordination.

• Experience in remote and fast-paced work environments.

• A proactive mindset and attention to detail.

• Experience with website content updates (basic CMS knowledge is a plus).